RASHTRIYA ISPAT NIGAM LIMITED - VIZAG STEEL Lia...Rashtriya Ispat Nigam Limited Viakhapatnam Steel...

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ivaSaaKapTNama =spat saMyaM~a

(Baart sarkar ka ]pkm̀a)

saMMMMMPak- kayaa-laya / kaolakata

1, e jao saI baaosa raoD, ,iWtIya tla), kaolakata- 20.

Rashtriya Ispat Nigam Ltd. VISAKHAPATNAM STEEL PLANT (A Govt. of India Enterprise)

Liasion Office / Kolkata 1, AJC BOSE ROAD,(2

nd Floor), Kolkata-700020.

Phone: 40033816, 22821868. Fax : 033-22829641.

< Downloading for approved parties; Future information purpose for Others >

LIMITED TENDER NOTIFICATION

LIMITED TENDER NOTICE NO. VSP/Kol/Lia/GH/Catering/1213/ ; Dtd. 04-12-2012

. Sealed tenders in two bids (techno-commercial and price bid) are invited from reputed, experienced and bonafied parties for providing Catering & Caretaking Service in the Guest House premise of RINL at 1, AJC Bose Road, 2nd floor, Kolkata-700020 for a period of ONE year from the date of commencement of work. Last date & time for issue of tender : 14-12-2012 by 12.00 pm Last date & time for submission of tender : 14-12-2012 by 3.00 pm Date & time of opening of tender : 14-12-2012 by 3.30 pm Complete Tender documents can be downloaded from our website : www.vizagsteel.com /Tenders/Others or can be had of from the Liaison office, Kolkata of RINL at the above mentioned address.

for Rashtriya Ispat Nigam Ltd.

( B.Basu )

Asst.General Manager & I/c-Liaison(Kolkata)

http://www.vizagsteel.com/

of 18 Signature of Tenderer with seal

raYT,,,,,,,, ,, ,, ,, ,, ,, ,,,Iya [spat inagama laimaToD

ivaSaaKapTNama =spat saMyaM~a


saMMMMMPak- kayaa-laya / kaolakata

1, e jao saI baaosa raoD, ,iWtIya tla), kaolakata- 20.

Rashtriya Ispat Nigam Ltd. VISAKHAPATNAM STEEL PLANT (A Govt. of India Enterprise)

Liasion Office / Kolkata 1, AJC BOSE ROAD,(2

nd Floor), Kolkata-700020.

Phone: 40033816, 22821868. Fax : 033-22829641.

LIMITED TENDER NOTICE NO. VSP/Kol/Lia/GH/Catering/1213/ ; Dtd. 04.12.2012

Sealed tenders in the prescribed form are invited from reputed, experienced and bonafied contractors for the following work: 1. Name of the work: Upkeep, Maintenance and Caretaking Services including catering services at

Guest House of Visakhapatnam Steel Plant at Kolkata. 2. Brief Scope of work : The scope of work covers Providing for the Upkeep, Maintenance and

Caretaking Services including catering service, house-keeping and overall managing of Guest house at Kolkata of Visakhapatnam Steel Plant.

3. Earnest Money Deposit : Earnest Money Deposit of Rs.5000/- shall be paid in the form of Account

payee Demand Draft/Bank Pay Order obtained from any Nationalised or Scheduled Commercial Bank in India drawn in favour of RASHTRIYA ISPAT NIGAM LIMITED, payable at Kolkata. No other mode of EMD shall be accepted.

4. Tender document : It can be obtained from the Office of I/c-Liaison(Kolkata), 1 A.J.C Bose Road, 2nd floor, Kolkata-700020 on all working days before 12.00 PM on 14-12-2012 or It can also be downloaded from our website www.vizagsteel.com with file name : “Upkeep, Maintenance and Caretaking / Catering Services at Kolkata Guest House of Visakhapatnam Steel Plant”. All pages downloaded shall be duly signed by the authorized representative of the company before submission.

5. Submission of Tender: Tender can be submitted in the tender box kept in the Office of I/c-

Liaison(Kolkata)), 1 AJC Bose Road, 2nd floor, Kolkta-700020 before 3.00 PM on 14-12-2012.

6. Mode of submission of Tender : The tender shall be submitted in two envelopes sealed in another single envelop.

6.1 Envelope-1 : (To be superscribed as Envelope-1 with self-address, Name of the work, Tender Notice Number & Tender opening date). This shall contain:-

a) Earnest Money Deposit (EMD). b) Pre-qualification Documents (as per Annexure-A.). c) Form of Tender. d) Terms & Conditions. e) Technical Bid (with copies of self-attested relevant documents. ).

Cost of Tender Document (Non-Refundable)

Time of Completion Eligibility/Experience requirements

Earnest Money

Deposit (Rs.)

By downloading By Hand 12 (Twelve) Months As per Enclosure-A Rs.5,000/-

Nil Nil

http://www.vizagsteel.com/


6.2 Envelope-2 : (To be superscribed as Envelope-2 with self address, Name of the work, Tender Notice Number & Tender opening date). This shall contain:-

a) Preamble to schedule of rates. b) Price Bid.

6.3 The above two envelopes shall be sealed in another envelope superscribed as follows and to

be submitted before the specified time and date of submission of tender.

a) Name of the work

b) Tender Notice No. & Date 6.4 All the pages of tender documents are to be duly signed by the tenderer as a token of acceptance of

these thereof. The documents submitted in the two envelopes are final and no further correspondence / clarifications / submissions in this regard shall be entertained.

7. Opening of Tender : 7.1 Tenders received in the Tender box in the Office of I/c-Liaison(Kolkata) will be opened after 3.30PM

on 14-12-2012. Envelope-1 of tender will be opened first. 7.2 After verification of the contents of Envelope-I, the date & time of opening of the Envelope-2 (Price

Bid) will be intimated to those tenderers whose offers are found technically & commercially acceptable.

7.3 The tenderer is at liberty to be present or otherwise authorize a representative to be present at the time of opening of above Envelopes.

7.4 Successful tender should be in a position to produce, after opening of the price bids, the Original Certificates in support of the attested copies of relevant documents submitted along with tender document. Failure to produce the original certificates at this stage in support of the attested copies of submitted documents would result in disqualification and forfeiture of EMD and also liable for debarring from participation in VSP tenders.

7.5 The date of opening of Envelope-I shall be the date of tender opening. 8. Validity of offer: Offer submitted by Tenderer shall remain valid for acceptance for a minimum

period of 60 days from the date of opening of the Tender. In case of tenderer revoking / withdrawing / canceling his tender, varying any term in regard thereof during the validity period of the tender without the written consent of Employer, the tender submitted shall be liable for rejection and the tenderer shall forfeit the Earnest Money paid by him along with the tender and liable for any other action deemed fit as per the discretion of Employer.

9. If it comes to the notice of VSP at any stage right from request for enlistment/tender document that any of the certificates/documents submitted by applicant for enlistment or by bidders are found to be false/ fake/ doctored, the party will be debarred from participation in all VSP tenders for a period of 5 (five) years including termination of contract, if awarded. EMD/Security Deposit etc., if any will be forfeited. The contracting agency in such cases shall make good to VSP any loss or damage resulting from such termination. Contracts in operation anywhere in VSP will also be terminated with attendant fall outs like forfeiture of EMD/Security Deposit, if any, and recovery of risk and cost charges etc., Decision of VSP Management will be final and binding.

10. RINL, reserves the right to (a) issue or refuse tender documents without assigning any reason, (b)

reject any or all the tenders or to accept any tender wholly or in part of, drop the proposal of receiving tenders at any time without assigning any reason thereof without any liability to RINL.

11. Late, incomplete or Conditional tenders shall be summarily rejected.

For Rashtriya Ispat Nigam Limited Asst.GM(MM) & Visakhapatnam Steel Plant I/c-Liaison (Kolkata)


Enclosure - A

PRE-QUALIFICATION CRITERIA

The bidder who intends to participate shall meet the following qualifying requirements: i.a EXPERIENCE : The prospective bidder should have successfully been operating or should

have successfully completed the upkeep, maintenance and caretaking & catering service of guest house in any industry/organization/ Establishment/hotel for not less than 5 years and the value of ‘Single similar work’ executed not be less than Rs.1.75 lakhs during the last 05(five) years.

i.b TURNOVER : The average annual financial turnover of the bidder during last 3 years shall not

be less than Rs.1.15 lakhs per annum.

ii. Ranking System :

The technical bid which fulfill the above experience and financial criteria along with other criteria, shall be considered for evaluation of Price Bid.

Note :-

The time period of 05(five) years will be reckoned from the last day of month previous to Tender Opening date.

‘Turnover’ shall be the average Annual Financial Turn over during the last 03(three) years ending 31 March’2012.

a) For EXPERIENCE, the tender document shall be accompanied with copies of Work Order, Completion Certificate with details of value of work executed,

b) for TURNOVER, Audited Balance Sheets certified by Practicing Chartered Account or T.D.S. Certificate (s) comprising the Gross Bill values issued by the Deductor (s) for the work done.

***************************************


FORM OF TENDER

To, Rashtriya Ispat Nigam Limited Viakhapatnam Steel Plant 1 AJC Bose Road, 2nd Floor Kolkata-700020. Sub : Tender for *Upkeep, Maintenance and Caretaking & Catering Services* at Guest House of

Visakhapatnam Steel Plant, Kolkata. Ref : Tender Notice No. VSP/Kol/Lia/GH/Catering/1213/ ; dated : 04-12-2012. Sir, With reference to the tender invited by Visakhapatnam Steel Plant, I/ We have examined all the tender documents for the above work. I/We hereby offer to execute, complete and maintain the whole of the said works in conformity with the said terms & conditions of the tender for the monthly sum of Rs. as quoted in the Price Bid. I/We undertake to start the works comprised in the Contract within reasonable time (to be determined by the OIC) of issue of order / Fax order/ Telegraphic order. I/We have deposited a sum of Rs. 5,000/- as earnest money which does not bear any interest and I/We do hereby agree that this sum shall be forfeited by me/us if I/We revoke/withdraw/ cancel my/ our tender, or vary any terms in our tender during the validity period of the tender without your written consent and / or if in the event of Visakhapatnam Steel Plant accepting my/our tender and I/We fail to deposit the required security money, and/or could not start the work within reasonable time (to be determined by the Engineer) after written acceptance of my/ our tender.

This Tender shall be valid, for acceptance by RINL/VSP, for a period of 60 days from the date of opening of tender (or such extension of validity agreed by us) and it shall remain binding upon us and may be accepted anytime before the expiry of that validity period. I/We hereby agree that this tender together with your written Fax Order or Detailed Order or whichever is earlier shall constitute a binding contract between us. I/We hereby understand that you are no bound to accept the lowest or any tender you may receive.

Yours faithfully, Name of Partners of the Firm Signature ______________________ Or Witness (single ownership). Address ______________________ 1. ___________________________ ______________________ 2. ___________________________ ______________________ 3. ___________________________ Date _____________ * Name of the work as given in the Tender Notice


raYT,,,,,,,, ,, ,, ,, ,, ,, ,,,Iya [spat inagama ilaimaToD

ivaSaaKapTNama =spat saMyaM~


saMMMMMPak- kayaa-laya // kaolakata

Rashtriya Ispat Nigam Ltd. VISAKHAPATNAM STEEL PLANT (A Govt. of India Undertaking) Liasion Office / Kolkata

TERMS AND CONDITIONS

for CONTRACT FOR UPKEEP, MAINTENANCE AND CARETAKING & CATERING SERVICES

AT KOLKATA GUEST HOUSE.

1.0 DEFINITION OF TERMS 1.1 ”Company” shall mean Rashtriya Ispat Nigam Limited(RINL), Visakhapatnam Steel Plant (A

Government of India undertaking) having its registered office at VSP Main Administrative Building, Visakhapatnam-530031 and its successor or assigns.

1.2 “Contractor” means “the successful bidder” who has agreed to provide the services herein to the company and include the contractor’s legal representatives, his successors and permitted assignees.

1.3 “Officer-in-charge” (OIC) means the person so designated by the Company for this work and shall include those who are expressly authorized by the Company from time to time to operate this contract.

1.4 “Contract” shall mean the agreement consisting of the invitation of tender, Terms & conditions of the contract, priced bill of quantities together with letter of intent and other documents specially indicated therein for providing services herein mentioned.

1.5 “Work” shall mean and indicate all works specified or set forth and required as per the special conditions of the contract or to be implied there from or incidental thereto.

1.6 “Guest/Customer” means the person or persons utilizing the services of the guest house for their stay in the guest house etc.

2.0 SCOPE OF WORK : 2.1 Providing for the Upkeep, Maintenance, caretaking & catering/room services including housekeeping

and manning of Reception of Kolkata Guest House. Area of work :

a. Office GUEST HOUSE. b. Company flat GUEST HOUSE. (Not be operating now. To be considered in future at a prorata te

of the awarded contract value, if required.) 3.0 FACILITIES TO BE PROVIDED BY THE COMPANY : 3.1 Following will be provided by the Company which shall be maintained (cleaning, washing and/or

operation excluding repair) by the Contractor and accounted for periodically. a) Curtains, linen etc.

b) TVs, Refrigerators, geysers, fans, Mixer and Toaster, Burner with gas Connection etc. c) Room furniture and fixtures, crockeries, utensils. d) Public areas, furniture & fixtures. e) Telephone & other connected allied facilities, economical use of electricity and water in the

premises. f) Conservancy Service for cleaning. g) Electrical, plumbing, carpentry repair & maintenance jobs.


4.0 SERVICES TO BE PROVIDED BY THE CONTRACTOR : 4.1 The Contractor shall provide 24 hours reception, up-keep & maintenance services at above

mentioned Guest Houses. 4.2 The Contractor shall ensure services from receiving the guests at the reception counter and baggage

handling by their staff from the time of arrival to the time of departure, putting them up in the rooms etc.

4.3 The Contractor shall maintain a front office and record all reservations, cancellations, blocking of rooms and allotting the rooms accordingly, taking special care of VIPs, maintaining daily occupancy report for all arrivals, departures.

4.4 The Contractor shall (i) raise the bills to the guests as per tariff rates prescribed by the Company from time to time; (ii) Collect payments from them and issue receipts to the guests for the same; (iii) Maintaining cash receipts, registers, account books and periodically deposit with the Company all the payments collected from the guests in the prescribed proformas.

4.5 The Contractor shall maintain “guest registration book” with full details of the guest name, address, contact telephone number, purpose of visit, arrival date and departure date with signature of the guest.

4.6 The Contractor shall supervise and ensure complete housekeeping of the above mentioned areas in the specified areas of work by sweeping, swabbing, mopping, washing, cleaning of floorings, removal of cobwebs, cleaning of dustbins, sanitizing and disinfecting of floorings, cleaning of buckets, mugs, WCs, sink area, mirrors, toilets by using appropriate materials, aids and method of cleaning to be provided by company under separate conversancy contract.

4.7 The Contractor shall carry out hygienic cleaning of Kitchen area, utensils and electrical appliances in the kitchen. He shall ensure cleaning of walls free of stains, wiping of glass pans both interior and exterior, dusting and cleaning of all furniture in the premises, brassoing and cleaning of metallic objects and thorough cleaning of all fixtures in the areas.

4.7 While making the rooms for the guest, contractor shall ensure availability of bath soap, shampoo, candle, match box, naphthalene ball, disposable toilet roll, odonil, air freshner spray, mosquito repellant, liquid soap and daily news paper. The toiletries provided in the room should be of superior quality and should be replenished in time. As regards to quality of toiletries, the decision of officer-in-charge will be final.

Note: Out of the above, the Contractor will make arrangement for providing bath soaps, shampoo sachet, coconut oil, moisturizer, Candles, Refilling of mosquito repellant, paper napkins and rest will be provided from company.

4.8 The Contractor shall keep one set of cleaned & laundered bed sheets, blanket sheets/blanket covers, one bed cover and one/two big size towels per room on every arrival of new guest.

4.9 The Contractor shall ensure beds are made up properly both in the morning as well as in the evening and at lesser intervals, if required.

4.10 The Contractor shall ensure changing of linen and towels at least once in 3 days or at lesser interval if required.

4.11 The Contractor shall provide round the clock service and management of all the affairs of the above mentioned areas, including co-ordination and constant follow-up with other agencies for attending the maintenance jobs, other emergencies etc.

4.12 The Contractor shall undertake all other incidental and ancillary jobs for good house keeping and service.

4.13 The Contractor shall ensure collection of the garbage, debris, scrap of all kinds and food wastes from rooms, corridors and dispose of the same at a suitable site/place earmarked for this purpose.

4.14 The Contractor shall ensure airing of rooms and toilets by opening doors and windows for a specified time on daily basis.

4.15 The Contractor shall ensure that caretaker should inspect daily all floors covering every room, corridor and public areas of the specified areas of work, for effective job completion and monitoring.


4.16 The Contractor shall ensure Laundering of linen, towels, curtains etc. to be arranged/organized properly. Laundered linen to be provided before the occupation of the room. Soiled curtains should be washed and ironed on fortnightly basis.

4.17 The Contractor shall ensure Guest Laundry is handed back to the respective guest in properly cleaned condition and laundry charges (reasonable) should be collected from the guests by the Contractor.

4.18 The Contractor shall ensure that the blankets, beds, curtains, furniture, furnishings should be taken out from their respective places and exposed to the sun dusted and cleaned and should be put back in their respective places.

4.19 A separate information card with menu rates should be kept in each room. Further a list of important telephone Nos. of the EPABX system should also be provided in the rooms.

4.20 The Contractor shall maintain all the assets handed over by the Company to the Contractor, take monthly inventory of the assets and submit a report on the shortage/ discrepancy which should be replenished with new material immediately; also conduct a joint verification of all the assets every quarter with the authorized representative of the Company. Recovery of the cost of missing/ damaged items, if any, will be made from the monthly RA bill of the Contractor.

4.21 The Contractor shall ensure printing of all the registers, lot books, records. Stationery etc. for day to day maintenance purpose, at the expense of the Contractor.

4.22 The Contractor shall ensure maintenance of log books on a daily basis for recording daily activity schedules performed, problems faced and complaints to be taken up and provide feedback to the Officer-in-charge etc.

4.23 The Contractor shall ensure maintenance of Visitors Book, Complaints Register, Maintenance job order slip (in triplicate), Message Book in which messages are received for guests over telephone or visits. Guests mail handling, providing services of wake up call and distribution of messages and all information to be done from Reception counter.

4.24 The Contractor shall thoroughly check the entire room inventory before checking out of the guest to avoid any pilferage/missing of items. In case anything is found missing the Contractor shall be liable for the same.

4.25 The Contractor shall ensure recruit only qualified and experienced staff who are communicative, expressive, smart, pleasing with fluency in English, Hindi and Bengali and well turned out with an attitude to serve well.

4.26 The Contractor shall arrange immediate replacement of key-personnel as specified by the Officer-in-charge, in case of long leave/absence/resignation or termination of staff (Ref.9.0).

4.27 The Contractor shall ensure that the Caretaker supervise the proper standard of services at the above mentioned areas of work. They should ensure proper maintenance of records, checklists, reports etc., as desired by the OIC. The Caretaker shall report on a daily basis to the OIC and brief him about the maintenance of the occupied rooms carried out and various work activities planned for the day/ week.

4.28 The Contractor shall ensure assistance to the guests in arranging taxies, flight and train reservations and provide allied assistance in this area.

4.29 To provide bell desk in the lobby area. 4.30 The Contractor shall arrange for faxing, typing, photocopying for the benefit of the guests at a

reasonable rate. 4.31 The Contractor shall ensure that the “Lost and found” articles should be stored safety and proper

records for the same to be maintained. The list of such articles should also be submitted to the OIC for information and record. The articles should be given back to the owner(s) after proper identification.

4.32 The Contractor shall ensure that training is imparted to all the employees in fire fighting for use of fire extinguishers and functions of safety alarms, smoke detectors etc.

4.33 The Contractor shall provide to his staff, two sets of approved uniforms every year. It has to be ensured that the staff put on the uniform with ID cards promptly displayed at all times while on duty. The Uniform should be maintained properly.


4.34 Personal Hygiene of the staff of the contractor must be ensured by the Contractor, by periodical medical checkups, or at such time as may be directed by the OIC, and the reports of which should be available with the contractor for verification.

4.35 The Contractor shall ensure that all the staff members of the contractor should use a separate entrance for entry and exit and are liable to be checked by the Security Staff of the Company, if required.

4.36 The Contractor should co-ordinate with various connected departments of the company for providing prompt, timely and smooth services to the guests.

4.37 The Contractor shall make his own transport arrangements for himself and for his employees. 4.38 The Contractor shall ensure that no alcoholic drinks are stored/served in the premises, violating any

statutory provision/rules of Govt. 4.39 The Contractor shall ensure that all the registers, log books, records, stationery maintained by the

Contractor shall be the property of the Company and shall be handed over to the OIC after completion of every financial year and all other records should also be handed over on expiry of the contract.

4.40 The Company shall be responsible only for the luxury tax payable on the room rent, if applicable. All other taxes and duties including service tax if any, as applicable from time to time shall be to the cost of the Contractor. Accordingly the rates quoted by the tenderer shall be inclusive of all taxes and duties and shall be firm for the period of the Contract.

4.41 During the operation of contract if any new Taxes/Duties/Levies etc. are imposed or rates undergo changes, as notified by Government and become applicable to the subject works, the same shall be reimbursed by VSP on production of documentary evidence in respect of payment of the same. Similarly, benefits accruing to the contractor on account of withdrawal/reduction of any existing taxes and duties shall be passed on to VSP.

4.42 On termination or/ on expiry of the Contract, the contractor shall account for the various assets which were handed over to him by the Company before starting the work/ during the work and shall return all such assets in good and working condition.

4.43 The contractor is required to perform all the services required under the scope of the contract to the satisfaction of the guests and as directed by the OIC.

4.44 The contractor shall comply with procedures laid down by the Company as reviewed and revised from time to time with regard to the said Contract.

5.0 CATERING SERVICES 5.1 The contractor has to make arrangement for timely and quality service to the room guests for supply

of food items from the kitchen. 5.2 The contractor shall render the catering services to the room guests/ official banquet

throughout the year i.e., even on closed holidays during the total period of the license. 5.3 The contractor should ensure placement of menu cards (all the food items available in the restaurant

along with their rates) in all the rooms for the benefit of the room guests. 5.4 The contractor will see that all food provisions and other raw materials are properly stocked in the

stores. The raw materials used for preparation of food and beverages shall be of standard quality. 5.5 The Gas / Fuel required shall be arranged by the contractor at their own. 6.0 PERIOD OF CONTRACT 6.1 The period of contract shall be for a period of 1(One) year to be reckoned from the date of starting

of the contract. 6.2 The Company reserves the right to extend the contract by a further period of upto 6 (six) months at

the existing rates, terms and condition and the contractor shall be bound to execute the work accordingly and the offer of the contractor is deemed to include this.

6.3 In case of necessity to extend the contract beyond 6 months as per clause No.6.2 above, the contract can be extended for a further period of upto 6 (six) months on mutual consent.


7.0 OTHER CONDITIONS : 7.1 The Company shall from time to time nominate an OIC for the purpose of operating this contract and

such an employee will represent the Company with regard to the operation of the Contract. 7.2 The tenderer may visit the guesthouse premises with prior intimation to the OIC and acquaint himself

fully with the conditions prevailing. He shall take into account all the conditions prevailing while quoting his rates. Once the offer is submitted it will be deemed that the tenderer has visited the guest house premises and satisfied him and the rates quoted by him take into account the conditions existing and furniture and equipment available and no claim whatsoever on this account will be entertained later.

7.3 No part of the contract nor any share of interest therein shall in any manner or degree be transferred or sub-let by the contractor directly or indirectly to any person including his heirs and legal successors without the written consent of the Company.

7.4 The Contractor shall be easily accessible at all time and shall supervise and coordinate the work envisaged in this contract, receive instructions from the OIC and ensure satisfactory performance of the contract. For easy communication the Contractor shall maintain a land line phone connection at his residence at his own cost, besides being available on his mobile phone.

7.5 The Contractor shall ensure that the guest house and the premises are used only for the bonafied purpose. The Contractor shall employ only such persons as are careful, skilled, experienced in their respective trades and the OIC shall be at liberty to object to and require the Contractor to remove from works any person employed by the Contractor in or about the execution of the works who in the opinion of the OIC mis-conducted himself or is incompetent or negligent in the proper performance of his duties and such persons shall not be again employed upon the works in any capacity without prior written permission of the OIC.

7.6 Nothing herein contained shall restrict the Company from accepting similar services from other sources at its discretion, in case of emergencies and the company shall not be liable for loss/damage suffered by the Contractor if any arising out of this. If any job is not carried out to the satisfaction of the OIC, whose decision will be final and binding on the contractor, the job will be got done by employing any other Contractor and the charges for the same plus 30% overheads, will be recovered from the monthly RA bills of the Contractor or from any other sum due/payable to the Contractor in this Contract or any other contract.

7.7 No claim whatsoever shall be entertained for variation in rates and on any account. Recoveries/deductions/penalties as recommended by OIC along with statutory deductions like Income Tax shall be made at applicable rates from the monthly RA bills.

7.8 The Contractor will keep the Company indemnified against all losses, damages etc., arising out of this contract from the contractor’s employees or agents as well as liabilities from third parties.

7.9 In case of any theft/misbehavior by the staff of the Contractor with the guests, it is the responsibility of the Contractor to recover and check such things/Acts.

8.0 STATUTORY LAWS 8.1 The Contractor must comply with all applicable statutory laws and regulations/acts etc., as applicable

in the state of West Bengal. The Company shall not be liable for any lapses by the Contractor in observing the statutory laws, rules and regulations. The Contractor shall be solely responsible for such lapses.

8.2 The Contractor shall obtain all the required licenses from appropriate statutory authorities like Public Health Department, Local Authority, Labour Directorate etc. as may be necessary to operate the contract.

8.3 Tenderer should be registered with ESI authority and service tax authority. They are requested to submit the copies of ESI registration and Service Tax registration along with EMD and other Pre-qualification documents.

8.4 Successful tenderer shall submit an indemnity bond, indemnifying the company that minimum wages being paid regularly to our employees deployed in the present Guest House./ Hotels maintained by


us and also regularly remitting the dues of PF, ESI, service tax, income tax and other statutory levies and there are no arrears/disputes as on date.

9.0 EMPLOYMENT LIABILITY 9.1 The Contractor shall be solely and exclusively responsible for engaging or employing persons for the

execution of the contract. All employees engaged by the contractor shall be on his pay roll and be paid by him. The Company will have no liability whatsoever concerning the employees of the contractor. The contractor shall indemnify the Company against all losses or damages or liability arising out of and in the course of recruitment, employment, or discharging of duties of his employees.

9.2 The Contractor shall make regular full payment of wages including all allowances to his employees/workmen on or before seventh date of the following month and submit the proof of wage remittance along with attendance roll to the office of the OIC. The Contractor shall comply with all Acts, Laws and regulations applicable to this contract. Wages paid to the workmen by the contractor should not be les than the rates notified by the Commissioner of Labour, WB, Kolkata had published in the WB gazette from time to time with regard to the minimum wage applicable to the respective category of workmen plus the ad-hoc amount @ Rs.11.54 ps per working day per workmen per category subject to a maximum of Rs.300/- PM. The contractor shall comply with all Acts, Laws or regulations applicable to the area with regard to performance of the work including but not limited to the Minimum Wages Act, Contract Labour (R&A) Act. 1970. Workmen’s Compensation Act, ESI Act, Industrial Disputes Act 1947, Employees’ Provident Fund and Miscellaneous Provisions Act, 1952, and all other statutory Acts as applicable and take such steps as may be deemed necessary in this regard.

The Contractor shall be directly responsible for any dispute arising between him and his employees and keep the OIC and the company indemnified against losses, damages or claims arising thereof. In case of any complaint of non-fulfillment of any payments under any law, the OIC reserves the right to withhold payments due to the contractor and to make such obligation to the employees of the contractor as may be due to them and as considered necessary for smooth and unhindered working, out of the amounts with-held or available in the form of security deposit or such amounts which may fall due to the contractor in future and also under any other contract with the contractor.

10.0 MANPOWER 10.1 The contractor shall engage staff/workers in different categories as shown below at 10.4, for the

duration of the contract, for the purpose of upkeep, maintenance and caretaking/catering of Kolkata Guest House. Reliever to be provided without fail in case any staff will go on leave. These staff should not be utilized for other services. Further to any additional manpower required for effective implementation of the caretaking contract, the contractor will have to employ additional manpower as required, at no extra cost.

10.2 The contractor shall engage adequate number of manpower for operating additional rooms (incase company flat guest house will start operational) depending on the number of rooms and nature operation for which additional payment will be made by the company at the agreed rate/ Contract rate.

10.3 If at any time and of the staff is/are absent, the contractor shall employ/engage substitute(s) on casual basis in place of such absentee(s). In case no substitute is made available and the total number is falling less than 3 workers at Kolkata Guest House, an amount equivalent to 1.20 times of daily average minimum wage shall be deducted/recovered, for the whole period of absence, from the RA bills of the contractor.


10.4

Sl. No Description TOTAL Nos.

(1) GUEST HOUSE at 1 AJC Bose Road:

a. House Boys (rooms/floors) 2

b. Cook 1

c. Supervisor / Caretaker 1

TOTAL : 4

Note : Any additional manpower that will be required for Company flat Guest house in future as decided by OIC is to be provided by the contractor at a prorata rate of the awarded contract value. 11.0 ACCOMMODATION 11.1 An unfurnished room and specified area will be provided in the Kolkata Guest House Premises as

decided by the Company for staff accommodation which has to be kept neat & clean by them. On expiry of the contract or on termination of the contract, the same shall be handed over to the Company after accounting for the entire inventory.

12.0 PENALTIES/RECOVERIES 12.1 In case of non compliance of any provisions (for any deficiency in providing service by the contractor

etc.) stipulated in the terms and conditions of the contract, a non-refundable recovery of a minimum of Rs.100/- per complaint/instance/case, subject to a maximum of Rs.500.00 shall be made from the monthly RA bill. Decision of the OIC in this regard shall be final and binding on the contractor. No claim whatsoever on this account will be entertained further. If the number of complaints increase above 5/10 per month action will be taken for termination of Contract.

13.0 TERMS OF PAYMENT 13.1 The contractor is required to submit the bills in a prescribed format to OIC for

certification/recommendation once in every month along with necessary supporting documents. The admissible amount will be paid within 15 days from the date of submission of bills along with those documents to the Company.

13.2 Any recoveries/deductions as recommended by the OIC along with statutory deductions like Income Tax at source etc., shall be made at applicable rates from the monthly RA bills.

13.3 Payment will be made through cheque / electronic mode and the Contractor has to submit the necessary bank account details.

14.0 EARNEST MONEY DEPOSIT 14.1 The tenderer is required to deposit an amount of Rs.5,000/- (Rupees Five thousands only) as

Earnest Money in the form of Pay Order or Demand Draft from any scheduled bank in India in favor of RASHTRIYA ISPAT NIGAM LIMITED payable at Kolkata failing which the offer shall not be considered. EMD amount shall be returned to the un-successful tenderer on finalization of the contract and no interest shall be paid on the Earnest Money deposit. The Earnest Money deposit will be adjusted against the Security Deposit to be submitted by the successful tenderer.

15.0 SECURITY DEPOSIT 15.1 Upon acceptance of the tender, the successful tenderer shall submit Security Deposit, which shall be

5% of the QUOTED tender cost per annum minus EMD value within 15 days in the form of Demand Draft payable at Kolkata in favour of Rashtriya Ispat Nigam Ltd. Alternatively, the successful tenderer will be given an option where the balance amount (i.e SD - EMD) shall be deducted from the monthly bills of the contractor @ 10% of the value of running account bills till the balance amount of Security deposit is reached.


15.2 The Security Deposit will be returned to the contractor without any interest after successful completion of the contract, after necessary recoveries/deductions, if any and no interest shall be paid on the security deposit.

16.0 VALIDITY OF OFFER : 16.1 Your quoted price should remain valid for 60 days from the date of tender opening.

17.0 TERMINATION 17.1 The company reserves the right to terminate the contract at the discretion of the company without

assigning any reason thereof, at any time during the period of contract by giving 60 days notice of such intention to do so, if the services of the contractor are no longer required. In the event of any such termination of the contract, the contractor shall be paid the amounts due to him for all the work executed till the date of termination and no further compensation on any account whatsoever will be allowed.

17.2 In case of failure by the contractor to fulfil his contractual obligations, or not perform satisfactorily, the company reserves the right to rescind/terminate the contract at his/their risk and cost by giving 15 days notice in which case the security deposit shall also stand forfeited.

18.0 SETTLEMENT OF DISPUTES 18.1 The decision, opinion or direction of the OIC, which shall be called as “Excepted Matters”, shall be

final and binding, and shall be without appeal and cannot be referred to arbitration. 18.2 If at any time, any question, dispute of difference whatsoever shall arise between M/s. RINL, VSP

and the Contractor upon or in relation to or in connection with Contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of a sole arbitrator to be nominated by the Chairman-cum-Managing Director, RINL, VSP. The arbitrator shall make a reasoned award. The award of the arbitrator shall be final and binding on both the parties. The provisions of the arbitrations and conciliation Act, 16 and the rule there under and all statutory Modification thereof shall govern such arbitration proceeding an shall be deemed to apply to and be incorporated in this contract.

18.3 The further operation of the contract shall continue during the arbitration proceeding and no payment due or payable by the company shall be withheld on account of such proceedings. It shall not be opened to Arbitrators to consider and decide whether or not such operation of the contract shall continue during the arbitration proceedings.

18.4 Provided further that no reference to Arbitration whether the final bill for the contract has been passed or not, shall be made later than 6 months from the date of completion of the contract.

18.5 The venue of arbitration shall be at Visakhapatnam, Andhra Pradesh, India. 18.6 Work under the contract shall be continued by the contractor during the Arbitration proceedings,

unless otherwise directed in writing by the company or unless the matter is such that the work cannot possibly be continued until the decision of the Arbitrator is obtained and save as those which are otherwise expressly provided in the contract, no payment due or payable by the company shall be withheld on account of such arbitration proceedings, unless it is the subject matter or one of the subject matters thereof.

18.7 Courts at Kolkata will only have jurisdiction. 19.0 NOTICE AND ADDRESS 19.1 All notice and instructions given by one party under this contract to the other shall be in writing. For

all correspondence, local address of contractor shall be mentioned. The contractor shall authorize a person who will be always available at the Guest House to receive instructions verbal and written from the OIC or his authorized representative. Any instructions given to such authorized person of th contractor shall be deemed to be the instructions given to the contractor and the contractor is expected at act as per such instructions.

***************


ON RS.100/- STAMP PAPER

INDEMNITY BOND

To, M/s. Rashtriya Ispat Nigam Limited Visakhapatnam Steel Plant Visakhapatnam – 531 031 Andhra Pradesh Whereas Rashtriya Ispat Nigam Limited, Visakhapatnam Steel Plant, here after mentioned as the Company, has issued a Letter of Acceptance Vide No. _______________ dated _________ and other conditions of contract for Upkeep/Maintenance and Catering of Ukku House in Rashtriya Ispat Nigam Limited, Visakhapatnam Steel Plant, Visakhapatnam amounting to Rs. __________ (Rupees _____________________________________) only and whereas we have given our acceptance to undertake this work for the company. 1. In consideration, __________________________ we hereby undertake to indemnify the

Company against all losses / damages/ expenses caused by us or our employees arising out of or in consequence of work under this contract. The value of such loss/ damage/ expenses will be assessed by the Company which will be final and binding on us.

2. Notwithstanding anything to the contrary in these presents or in the said Letter of

Acceptance, the notice of the Company as to where we have made any default or defaults or the amount or amounts to which the Company is entitled, will be binding on us or the purpose of this indemnity and we shall not be entitled to ask the Company to establish its claim or claims under this indemnity but will pay the sum on demand without demur or contestation.

3. This indemnity shall continue and hold good until it is released by the Company on our

application after we have discharged all our obligations under the said “Letter of Acceptance” to the total satisfaction of the Company.

4. This indemnity and the power and provisions herein contained are in addition to and not

by way of limitation and substitution for any other guarantee, indemnities hereto before given to the Company by us and this indemnity does not revoke or limit such indemnities or guarantee.

Agreed by: Place : Date : In the presence of: 1. 2.







PREAMBLE TO ‘SCHEDULE OF RATES’

1. The schedule of rates should be read with all other sections of this tender. 2. The tenderers shall be deemed to have studies the details of work to be done and have

acquainted him of the conditions prevailing at site.

3. The approximate cost for the subject work is Rs.3,50,000/- (Rupees Three lakhs fifty thousands only) covering the cost towards upkeep maintenance and care taking/catering service of Kolkata guest House consisting of 4 rooms for a period of 1 years.

4. All the items of work covered by this contract shall be carried out as per directions of the

officer-in-charge, and shall include all labour, materials, tools and tackles, etc. required to complete the job.

5. TIE IN LOWEST OFFER

In case of tie between two or more bidders at lowest position, then RINL reserves the right to re-invite the priced offers from such parties or to cancel the entire tendering process or to ask to submit all the lowest tenderers, discount over their previous quoted rates in sealed envelopes.

********************

For your information, not to be published:-

TOTAL ESTIMATED COST (for 2







Performa -I

T E C H N O-C O M M E R C I A L B I D

CONTRACT FOR CARETAKING/CATERING SERVICES FOR VSP’S GUEST HOUSE AT KOLKATA

NO. VSP/Kol/Lia/GH/Catering/1213/ ; Dtd. 04.12.2012

Sl.No Description Details/ Status

01 Name of the party

02 Address of the party with tel.nos . and fax nos .

03 Name of proprietor and authorized representative / Contact person and phone no.

04 EMD details , viz . DD / pay order no., date,

amount, name of bank etc.

05* License of catering service from WB govt. health dept. / Trade License

06 EPF registration no.

07 ESI registration no. (WB)

08 PAN no.

09 Service Tax registration no.

10* ITR (copy of last 3 returns )

11* Audited financial reports of last 3 years

12* Requisite Year of experience in catering / caretaking service (supporting documents to submit)

13 Terms and condition duly signed in all pages submitted as a token of acceptance.

14 Confirmation if the party has not been black-listed by other PSUs.

Date : Signature of the party : Place : Name of the party :







Performa -II

P R I C E B I D

CONTRACT FOR CARETAKING/CATERING SERVICES FOR VSP’S GUEST HOUSE AT KOLKATA NO. VSP/Kol/Lia/GH/Catering/1213/ ; Dtd. 04.12.2012

Date : Signature of the party : Place : Name of the party :

Description Rate ( Rs.) in digit

Monthly Consolidate Remuneration. (inclusive of all taxes & duties but excluding Service Tax)

(#) NOTE: Tender evaluation will be done on the “Monthly Remuneration” under noted food items are Negotiable for

quoted. However costs of finalization.

SlNo Name of the item Unit Rate (Rs.)

(1) BREAK FAST:

a. 4 pieces of Poori, Sabji, 1 sweet & 1 cup of Tea or Coffee plate

b. 2 eggs, 4 pieces of toasted slices of bread with butter/jam, 1 sweet & 1 cup of Tea or Coffee.

plate

(2) LUNCH/DINNER (THALI):

a. (VEGITERIAN) Rice, Roti/chapati, Dal, 2 veg. curries (1dry & 1 gravy type), Curd, Papad, Pickle, Salad.

plate

b. (NON-VEGITERIAN) Same as above 2(a) and one non-veg. dish (chicken or fish of 150 gms.)

plate

(3) LUNCH/DINNER (SPECIAL THALI):

a. (VEGITERIAN) Same as above 2(a) and one spl.veg. dish (Paneer of 100 gms) , 1 sweet 1 banana & 1 glass cold drink.

plate

b. (NON-VEGITERIAN) Same as above 2(a) and one spl.non-veg. dish (chicken or fish of 200 gms.) 1 sweet , 1 banana & 1 glass cold drink.

plate

(4) Addl. Items :

a. Tea (Readymade) 1cup

b. Coffee (Readymade) 1cup

c. Cold Drink (300ml) 1bottle

d. Mineral Water (1 Ltr.) 1bottle

e. Milk ( 200ml ) 1glass

f. Chicken Curry ( 150 gms) 1portion

g. Fish Curry ( 2 pieces) 1portion

h. Egg Curry ( 2 pieces) 1portion

i. Paneer Curry (100 gms) 1portion


FORMAT FOR e-PAYMENT

BANK ACCOUNT DATA FOR e-PAYMENT 1. Option : EFT/ Direct Credit 2. Name & type of A/c. : (30 characters, alpha Numeric, Space permitted) 3. Account Number : (15 characters, Alpha Numeric ) 4. Account type : (Numeric codes shown below ) 10 Savings Bank SB 11 Current Account CA 13 Cash Credit CC 14 Loan Account LA 5. Bank Name : 6. Branch Name : 7. City : 8. 9-Digit MICR Code : Signature of the Tenderer Name : Desgn: Seal : _________________________________________________________________ CERTIFICATE Certified that the above particulars are matching with our records in respect of the above

firm Sd/- Authorised signatory of the Bank Bank Seal

RASHTRIYA ISPAT NIGAM LIMITED - VIZAG STEEL Lia...Rashtriya Ispat Nigam Limited Viakhapatnam Steel...

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