IT System & HR

8/3/2019 IT System & HR

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NETWORK ECONOMYThe present economic era is popularly called NetworkEconomy or Service Economy or Knowledge Economyor Wired Economy.

As a result of this ,business enterprises are now usingTECHNOLOGYand RELATIONSHIP as a weapon togain competitive advantage in the market place.


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HR - IT

HR-IT is the technology enablement of the HR

strategies. It covers all the systems and processes that support

employee management from "Recruit to Retire"functions within the organization.

Increased adoption of HR-IT has enabled companiesto set up global shared services centers andoutsourcing of HR processes.


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y Recently, HR-IThas gainedsignificance since mostorganizations have been using technology to :

transform HR,

to increase HR productivity,

to improve employee experience and

to maximize the value of the company's mostimportant asset employees by aligning their skills,activities, and benefits with business objectivesand strategies.


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Influence of Technology in HRMy Human Resources Information System (HRIS)

y Computerized system that provides current andaccurate data for purposes of control and decisionmaking.

y Benefits:y Store and retrieve of large quantities of data.

y Combine and reconfigure data to create new information.

y

Institutionalization of organizational knowledge.y Easier communications.

y Lower administrative costs, increase productivity and responsetimes.


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Major Uses ForHR Information

Systems

Source: HR and Technology Survey, Deloitte &

Touche and Lawson Software, 1998.

HRM 1


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Impact of IT on HRM

TransformationalTransformational

ImpactImpact

OperationalOperational

ImpactImpact

RelationalRelational

ImpactImpact

HRMHRM


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Contdy one main impact of the Information technology in

Human Resource Management is HRIS - HR

Information System.y This system had penetrated almost all the desks of HR

People.

y One more growth in the HR with respect to IT is in

Recruitment like online recruiting, online assessment,online HR Counseling


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Contd.y INTRANET

The Intranet offers a number of important advantages over printeddocuments, when it comes to distributing information.

y Much of the material businesses print for internal use is expensive andtime-consuming to produce .

y You can deliver information whenever someone needs it - any time, dayor night. Users simply call up the internal Web page whenever theyneed the data .

y You can guarantee the information is the latest and most accurateavailable, as long as you keep the information on the Web servercurrent. For example, you could use it to deliver daily sales projections


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Contd.y Updating information is easy. Information is

posted on the Intranet using Hypertext Markup

Language (HTML).y Because HTML is simple to learn, you don't have

to hire a "techie" to update your information - youcan simply train the same people who would have

previously on paper and distributed it.


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HRM ProcessImpactHighPositive

ImpactPositive

ImpactMinimal Remarks

Recruitment Job Portals

Payroll,Taxplan, benefitslike Travel plans

Software productsreadily available

T&D,LearningE- learning butinvestment intensive

Attendancerecords and leavebenefit

Many customizedsoftware packages areavailable

Employeecounseling

Record keeping ,Analysis

PerformanceManagement

ERP

Legal

Compliance

ERP

IMPACT OF TECHNOLOGY ON HRM-ASSESMENT

SHEET


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Job portals : smaller or lesser known companies avail

services of job portals for hosting their requirements.


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On CommunicationOn RecruitmentOn Training and knowledge sharing

On Employee productivity


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PROS CONS

Helps in faster interaction Safety of data

Thousands of Gen Y are gettingattracted towards it

Credibility of informationis still questionable

Employers are getting potential

talent from SNS with verysmall investment

It distracts employees and

hamper productivity

Individuals can create their

own brand

Employees may post

confidential dataSNS are type of stress busters Can create a nuisance

Have become a marketing tool


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HRM IT Investment Factorsy Initial costs and annual

maintenance costs

y Fit of software packagesto the employee base

y Ability to upgradeIncreased efficiency and

time savingsy Compatibility with

current systems

y User-friendliness

yAvailability of technical

supporty Needs for customizing

y Time required toimplement

y Training time requiredfor HR and payroll


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Softwares


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SAPWHATISIT

SYSTEMSA PPLICATIONS

P RODUCTSINDATAPROCESSING


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Organizational Management

Module Overview

Forms the basis for the entire personnel planning and

development application

Facilitates analysis of the organizational structure

Allows planning to develop actual and proposed personnel

scenarios


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why?


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Personnel Administration

Module Overview

Establishes organizational hierarchies

Used to perform essential personnel administration tasks

such as:hiring employees

performing organizational reassignments

termination from the University

salary adjustments

Data stored in such a way that you can easily access and

maintain at any time


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Recruitment

Module Overview

Functions you need for working through the entirerecruitment process

Contains an entire range of powerful, flexible functions thatyou can use to implement an effective and largelyautomated recruitment strategy such as:

Receipt of application via web access

Issuance of recruitment requests

Selection process of applicant

Applicant pool administration

Notification to applicants


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Benefits

Module OverviewComprehensive method of administering employee benefits such as:

Health (medical and dental)

Insurance (Life)

Savings (Retirement)

Spending Accounts (Medical and Dependent Care)

Encompasses the key concepts and processes you need to manage

extensive and highly individual benefits packages for youremployees

Open Enrollment

Employee Life-cycle Events (e.g. Marriage, Child, andSeparation)


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Compensation Management

Module Overview

Toolset for strategic remuneration planning

Empowers managers to offer competitive andmotivating remuneration

Fixed pay

Variable pay

Merit increases

Promotion

Includes Personnel Cost Planning

Allows experimenting with future projected costs


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Training & Events Management

Module Overview

Enables you to plan and manage business events

Training

Conferences

Interfaces with otherR/3 components

Basis for extending and updating employees skills and

knowledge

Flexible Reporting

Appraisal functions

Provide important decision support feedback to ensure the

business events offered are both high quality and effective


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Personnel Development

Module Overview

Helps compare current or future work requirements with

employees qualifications, preferences and aspirations

Can contain general measures to impart qualifications so

that employees retain or further their professional skills and

keep track with technological developments

Converts training proposals directly into bookings for

employees with qualification deficits or needs


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Time Management

Module Overview

Enables flexible representation of all personnel proceduresinvolved in recording and evaluating employee time data

Infrastructure for time data recording

Work schedules

Record of planned attendance and absences

Recording of attendance and absence

Annual and Sick Leave accrual

Time evaluation

Ability to transfer absence and attendance data to other SAP

applications


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Payroll Accounting

Module Overview

Ability to process payroll for employees using data fromSAPPersonnelAdministration, Benefits, and Time

ManagementPayroll run (regular and off-cycle)Payroll corrections

Payments

Remuneration Statements

P

osting to FinancialA

ccountingThird Party Remittance

Offers a number of standard payroll reports

Tax Reporter component allows you to generate all requiredstate and federal tax forms, such as SUI reports and W-2s


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ERP(Enterprise Resource

Planning)


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1. Tailor made Industrial Product.

2. This system is an integrated computer-based application

and normally utilizing a common computing platform.

1. An ERP system can either reside on a centralized server or

be distributed across modular hardware and software units

that provide "services" and communicate on a local area

network.

2. A Business can assemble modules from different vendors

without the need for the placement of multiple copies


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ERP systems consolidate all business operations into a uniform and

enterprise-wide system environment.

It Facilitate the flow of information between all business functions

inside the boundaries of the organization and manage the

connections to outside stakeholders.


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Advance

dApplications

Customer Relationship Management(CRM)

Supply chain management softwarePurchasing

Manufacturing

Distribution

Warehouse Management System


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SAP ERP


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IT System & HR

Documents

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