FI AP- Master Data

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ACCOUNT PAYABLEMASTER DATA


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ContentsOverview ......................................................................................................................................... 3

1. Vendor master data creation ...................................................................................................... 3

1.1 Vendor master data creation (Client level) ............................................................................... 3

Result ...................................................................................................................................... 6

1.2 Vendors master data creation Company code data: ................................................................ 7

Procedure ................................................................................................................................ 7

Indicator for withholding tax type ........................................................................................... 10

Result .................................................................................................................................... 10 2. Updating Vendor Master Data .................................................................................................. 11

2.1 Change Vendor master data: ................................................................................................. 11

Result .................................................................................................................................... 12

2.2 Block/ Unblock Vendor ........................................................................................................... 12

Use ........................................................................................................................................ 12

Procedure .............................................................................................................................. 12

Result .................................................................................................................................... 13

2.3Set Deletion Indicator For Vendor ........................................................................................... 14

Use ........................................................................................................................................ 14

Procedure .............................................................................................................................. 14 Appendix ....................................................................................................................................... 16

Miscellaneous Steps ............................................................................................................. 16


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OverviewThe master records of Vendors consist of general data section and a company codespecific section.Vendor master record contain the data generally on the client view and the specific dataon company code view are such as reconciliation account, payment methods andpayment terms.

1. Vendor master data creation1.1 Vendor master data creation (Client level)

Transaction code

FK01 - Create vendor master data

Use

Vendor master data creation.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP ECC menu Accounting Accounts Payable Master Records Create

Transaction code FK01


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2. On the List : Initial Screen, make the following entries:

Field name DescriptionUser action

and valuesComment

Account group Vendor accountgroup

Example: EGY

egy vendor

account group

The account group is a

classifying feature within

vendor master records.

3. Press enter and update the following:-


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Field name Description User action and values Comment

Title Enter the Title of the vendor Example: Company

Name Enter Vendor Name Example: Ahmed Shalaby

Search Term Enter Search Term Example: Kafafy

Street Enter Address Example:

Country Country of Vendor Example: EG

Telephone Vendor Telephone Number Example:

Fax Vendor Fax Number Example:

Press


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Field

nameDescription

User action and

valuesComment

Customer Customernumber

Example: Company Enter Customer number if this vendor is a

customer at the same time

Tax Office Tax Office Example: xxxxxxxxضيببط قة

TaxNumber 2

Tax Number 2 Example: xxxxxxxxسجل تج رى

Press

Enter Vendor bank details in this screen just for information then press save .

Result

Now the vendor master data created centrally (General data)


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1.2 Vendors master data creation Company code data:

Procedure


SAP ECC menu Accounting Financial Accounting accounts payable Master

Records Create

Transactioncode

FK01 - Create

2. On the List : Initial Screen, make the following entries:

Field name DescriptionUser action and

valuesComment

Vendor Vendor account numberExample:

100000076

The vendor

number created

at the general

level

Company

code

Enter company number1010

2. press create and update the following:


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Recon. Account AP. General Ledger Account 28000000 Required

Head Office Vendor Head Office Account No. Optional

Sort Key Used to Sort Posted Line Items Optional

Cash Mgmt. Group Used in Cash Management Reports K1 Required

Press and update the following:


Term of paymentKey for defining payment termscomposed of cash discountpercentages and payment periods

0001 Required


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Press and update the following:

Field name DescriptionUser action and

valuesComment

WH Tax

CountryWithholding Tax country

Example: EG

001

Wth.t.typeIndicator for withholding tax type Example: 01

W/taxcode Withholding tax code Example: 01

Liable Indicator: Subject to withholding tax Flag the check

box


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6. Press save

Result

The Vendor master data was created at the company code level.


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2. Updating Vendor Master Data

2.1 Change Vendor Master Data

SAP ECC menu Accounting Financial Accounting Accounts payable Master

Records Changes

Transaction code FK02 - In Chart of Accounts & Company Code


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Select the tab you need to change at the General level.

Select the tab you need to change at the company code level.

Result

The Customer Master record changes are done, and applied.

2.2 Block/ Unblock Vendor

Use

This Transaction Code is used to set, or remove the blocking indicator per vendor accountnumber either per the selected company code, or all over the company codes the account iscreated for.

Procedure


SAP ECC menu Accounting Accounts Payable Master Records Block /

Unbolock

Transaction

code

FK05


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2. Enter the Vendor Account Number, and the Company Code to be ‘Block/ Unblocked’ for.

3. Press ‘Enter’ to proceed to the next screen Vendor Block/Unblock: Details Accounting.

4. Select the Blocking/ Unblocking level to be considered, and Press the ‘Save’ button

The Blocking indicator is used to block and prohibit the posting of transactions to thevendor account.

Result

The Vendor Master record blocking is done, and applied.


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2.3 Set Deletion Indicator for Customer

Use

This Transaction Code is used to set, or remove the deletion indicator per vendor accountnumber.

Procedure


SAP ECC menu Accounting Accounts Payable Master Records Set Deletion

Indicator

Transaction code FK06

Setting the deletion flag is to be used for identifying the master records to be archivedthrough and archiving program run for the master records that have no dependent data.

Setting the deletion flag is to be used for identifying the master records to be deletedthrough the master data deletion program ONLY in a test environment.


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Deletion Flags

All Areas: Identifies that all the vendor created data views; i.e. General Data, andCompany Code Data are to be deleted.

Selected Company Code: Identifies that ONLY the selected company codeCompany Code Data is to be deleted.

Deletion Blocks

General Data: Identifies that the General Data may not be deleted.

Selected Company Code Incl. General Data: Identifies that the both the CompanyCode Data and General Data may not be deleted.

2. Apply the required changes, and Press the ‘Save’ button for them to take effect.


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Appendix

Miscellaneous StepsIn the following section, you can find the most common steps, which you can take in some of theactivities described in this document.

Function Description

Transaction code ( SAP GUI) FK03

Comments Display vendor master data

Funct ion Description

Transaction code ( SAP GUI)

Comments

FI AP- Master Data

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