7/27/2019 84649_CMS_Report_1

1/5

zHQz: 59 AGENDA REPORTT O : D E A N N A J. S A N T A N A F R O M : T E R E S A D E L O A C H R E E DC I T Y A D M I N I S T R A T O R F I R E C H I E F

S U B J E C T : Urban Shield Red Area Command - D A T E : September 3, 2013

C O U N C I L D I S T R I C T : City-Wide

RECOMMENDATIONStaff recommends Council approval of a resolution authorizing the City Administrator toenterinto an agreement with the Alameda County SheriffsOffice ( A C S O ) to accept reimbursementfunds in the amount of two hundred thousand dollar ($200,000) for expenses incurred by theOakland Fire Department ( O F D ) to host Red Area Command for Urban Shield 2013.EXECUTIVE SUMMARYThe Oakland Fire Department was asked by the A C S O to host Red Area Command for thisyear's Urban Shield exercise. A Master Service Agreement between the Oakland FireDepartment and the A C S O was written not to exceed $200,000 for planning, personnel andequipment. We are at this time requesting authorization to accept these reimbursement funds forexpenses incurred between Apri l and October of 2013.OUTCOMEAcceptance of these reimbursement funds from the A C S O will allow the Fire Department tofund the overtime personnel expenses and the equipment/supplies necessary to host thisdrill/exercise.

BACKGROUND/LEGISLATIVE HISTORYOn October 31, 2006, the Alameda County Board of Supervisors authorized the SheriffsOffice to sign a Memorandum of Understanding between Alameda County, the City andCounty of San Francisco, City of Oakland, City of San Jose, and Santa Clara County. Thisagreement establishes, the Urban Area Working Group to provide representation for all

Item:Public Safety Committee

September 24,2013

7/27/2019 84649_CMS_Report_1

2/5

Deanna J. Santana, City AdministratorSubject'Urban Shield Red Area CommandDate. Septembers, 2013 Page 2jurisdictions that comprise the Urban Area and to allocate funding available through theUrban Area Security Initiative ( U A S I ) program. This agreement represents a regionalapproach to shared risk and risk-mitigation directly related to terrorism and disasterpreparediiess.ANALYSISOakland Fire is proud to have been requested to host Red Area Command for this year's UrbanShield exercise. The Master Service Agreement was established between Alameda CountySheriffs and the Oakland Fire Department to create a mechanism for reimbursement ofplarming, staffing and equipment purchases. OF D staff has participated in Urban Shield in pastyears as participating teams and we are now hosting for the first time. This year's exercise willgive teams the opportunity to compete in scored competition in the followingspecialties:technical rescue, hazardous materials and water rescue. It is a regional exercise that allows forteams to exercise their capabilities as well as to be evaluated through a gap analysis. A ny gapsnoted wil l be addressed by the individual departmentsas well as within the region and wil l beenhanced each year.COORDINATIONThe City Attorney'sOffice and Budget Office were consulted in the preparation of this report.COST SUMMARY/IMPLICATIONS

This should include:1. A M O U N T OF R E C O M M E N D A T I O NReimbursement Amount: not to exceed $200,000Reimbursement Period: Apr i l 29, 2013 through October 28, 20132. C O S T E L E M E N T S OF A G R E E M E N T / C O N T R A C T

Costs include planning expenses, overtime salary and equipment/supplies for the exercisewithin the Master Service Agreement.

3. S O U R C E O F F U N D I N G : Urban Area Securities Initiative4. F I S C A L I M P A C T : Cost neutral once expenses have been reimbursed.

Item:Public Safety CommitteeSeptember 24,2013

7/27/2019 84649_CMS_Report_1

3/5

Deanna J. Santana, City AdministratorSubject: Urban Shield Red Area CommandDate; September 3. 2013 Page 3

Funds shall be deposited into the Urban Shield Red Area Command Fund (#1010), FireSuppression/Field Operations D i v i s i o n (Org. #20815), project (PI 8300), Fire SuppressionProgram (#PS18) and the revenue wi l l be deposited into Urban Shield Red Area CommandReimbursement account (45729).SUSTAINABLE OPPORTUNITIESEconomic. Acceptance of these funds wi l l reimburse the general fund in the amount not toexceed $200,000 making hosting this event cost neutral for the Ci t y and the Oakland FireDepartment.Environmental: There are no environmental opportunities.S o c i a l Equity : Acceptance of these reimbursement funds w i l l provide training and instructionalopportunities for many of our firefighters in Oakland and across the Bay Area region, therebyenliancing the department's ability to provide public safety services to the residents and visitorsof Oakland and surrounding jurisdictions. This exercise also provides interoperability training forfirst responders and private and military/government personnel whose responsibility is to providehazard prevention and mitigation within their agency.For questions concerning this report, please contact Deputy C h i e f Mark Hoffmann at (510) 238-4053.

Respectfully submitted,

^ r O ^ Teresa Deloach ReedFire C h i e f

Reviewed by:Chief of Staff, Cynthia Pericins

Prepared by:Battahon Chief Melinda Drayton

Item:Public Safety Committee

September 24, 2013

7/27/2019 84649_CMS_Report_1

4/5

A p p r o v e d as to Fo r m and Legality

( s C ? \ C t Qt . l ' ^ ^ ' CityAttorne3 OAKLAND CITY COUNCIL

RESOLUTION N O . C . M . S .

RESOLUTION AUTHOI^ZING THE CITY ADMINISTRATOR TOENTER INTO AN AGREEMENT WITH THE ALAMEDA COUNTYSHERIFF'S OFFICE FOR THE OAKLAND FIRE DEPARTMENT TOHOST AND PARTICIPATE IN THE RED AREA COMMAND FORTHE URBAN SHIELD 2013 EXERCISE AND TRAINING AND TOACCEPT REIMBURSEMENT FUNDS IN AN AMOUNT NOT TOEXCEED TWO HUNDRED THOUSAND DOLLARS ($200,000) FOREXPENSES INCURRED BY THE OAKLAND FIRE DEPARTMENTFOR THIS EVENT

W H E R E A S , during October 25 to October 28, 2013 the Oakland Fire Department will host aportion (Red Area Command) of a regional exercise known as Urban Shield. The AlamedaCounty Board of Supervisors authorized the Sheriffs Office to sign a Memorandum ofUnderstanding between Alameda County, the City and County of San Francisco, City ofOakland, City of San Jose, and Santa Clara County, andW H E R E A S , this agreement establishes the Urban Area Working Group to providerepresentation for all jurisdictions that comprise the Urban Area and to allocate funding availablethrough the U A S I program. This agreement represents a regional approach to shared risk andrisk-mitigation directly related to terrorism and disaster preparedness; andW H E R E A S , the goal of the U A S I funding for Urban Shield is to enhance the local firedepartment's ability to prevent and mitigate hazards ; andW H E R E A S , the Oakland Fire Department personnel began working on planning this exercise inApri l of 2013 and will conclude incurring any drill related expenses on October 28, 2013: now,therefore be itW H E R E A S , Oakland City Charter Section 504(1) provides that the City Administrator, whenshall represent the City in its governmental relations and to negotiate contracts for jointgovernmental actions, subject to Council approval; now therefore, be itRESOLVED: that the City Administrator is hereby authorized to enter into an agreement withthe Alameda County Sheriffs Office for the City of Oakland's Fire Department (OFD) to hostand participate in the 20J 3Urban Shield and to accept reimbursement funds in the amount not toexceed two hundred thousand dollars ($200,000)for planning, staffing and equipment necessaryfor OFD to host and participate in this event; and be it pj jp j | Q C J ^ p ^ y y C MF U R T H E R R E S O L V E D : the reimbursement funds shall be deposited into the Urban ShieldRed Area Command Fund (#1010), Fire Suppression/Field Operations Division (Org. #20815),project (PI 8300), Fire Suppression Program (#PS18) and the revenue wil l be deposited intoUrban Shield Red Area Command Reimbursement account (45729); and be it

SEP 2

7/27/2019 84649_CMS_Report_1

5/5

OFD - 2013 Urban Shield Page 2F U R T H E R R E S O L V E D : That the City Administrator or her designee is hereby authorized tocomplete al l required negotiations, certifications,assurances, and documentation required toaccept, modify, extend and/or amend this agreement; and be itF U R T H E R R E S O L V E D : That the City Attorney shall review and approve said agreement asto form and legality and copies of said agreement shall be filed with the Office of the City Clerk.

I N C O U N C I L , O A K L A N D , C A L I F O R N I A , , 20P A S S E D B Y T H E F O L L O W I N G V O T E :A Y E S - 6 R 0 0 K S , G A L L O , G I B S O N M C E L H A N E Y , K A L B , K A P L A N , R E ID , S C H A A F andP R E S I D E N T K E R N I G H A NN O E S -A B S E N T -A B S T E N T I O N -

A T T E S T ;LaTonda S immonsCity Clerk and Clerk of theCouncil of the City of Oakland, California

PUBLIC SAFETY CMSEP 2 4 2013