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CITY OF OA K L A N DAGE NDAREPORT f/c

TO: Officeof the City AdministratorATTN: Deborah EdgerlyFROM: Anne Campbell W ashington,Officeof theC ity Adm inistratorDATE: February14,2006RE: Resolution Au thorizing theCityAdministrator toNe gotiateand ExecuteaContractBetween th e City ofOaklandand Berkeley PolicyAssociatesin anA m o u n tNot toExceed$425,000toEvaluateMeasureY - theViolencePrevention andPublicSafetyAct of2004- for thePeriodofMarch1,2006Through August31,2007

S U MMA R YThis report seeks approval of a resolution to authorize a contract w ith Berkeley Policy A ssociatesforanoutcome e valuationofM easureY - theViolence PreventionandPublicSafetyAct of2004 (VPPSA)- for aperiodof eighteen (18) months. Theevaluation w ill includeanoutcomeevaluationof V PPSA overall, including all of the comm unity policing programs and violencepreventionprograms delivered by the grantees providing direct services with VPPSA funds.Citystaff, inconjunction withtheViolence Preventiona ndPublicSafety Oversight Comm ittee,recommends thefirm of Berkele y Policy Associates (BPA) for a contract not to excee d 425,000for theperiod M arch 1,2006 through August31,2007. BPAranked first in theproposal reviewandinterview process. BPA is a local, certifiedfirm with extensive experience conductingevaluations of community based service organizations and youth social service programs.Berkeley Policy Associates willhireRAN D Corporation as asubcontractor toperformtheoutcomeevaluation of the comm unity policing aspects of VPPSA. RAN D C orporation hasextensive experience conduc ting evaluations of policing and violence p revention programs.

FISCALIMPACTTh eViolencePrevention and Public SafetyAc t of2004legislationstipulatesup to 3% ofproceeds allocated to policing and violence prevention programs (all funds over and above the 4mill ion se taside fo rFire programs)may beusedfor theevaluationo fVPPSA programsandservices. Funds areavailablefor theV PPSA evaluationinPublicSafetyAct/2004 MeasureYFund 2251, Bureau of Field Operations Organization 105110 andOffice of Health and Hum anServices Adm inistration Unit Organization 78111, Miscellaneous Contract Services A ccount54919,MeasureYEvaluation ProjectG261240for FY2005-07. Thereis noimpacton theGeneral Fund.

Item:City Council(o rCom mittee)DateofReport

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Deborah EdgerlyRe:CAO- VP PSA Evaluation Contract Page2

CKGROUND

Measure Y, the Violence Prevention and PublicSafetyA ct of 2004 (VPP SA), creates a wellintegrated violence prevention systemat then eighborhood level, with strong links amongthesocial services, school district, police, workforce development, criminal justice agencies andcommunity m embers, toaddress the symptomsand theroot causes ofviolence. Th egoalofVPPSA is to increase public safety and to dramatically reduce violence by and among youngpeople. These services areexpected tobuildon bestpractices, i.e., those componentsofintervention design, planning an d implementation that experts recommend basedon thebestresearch-based knowledge currently available.Acc ording to the provisions of the VP PSA legislation, the V iolence Prevention and Public SafetyOversight Com mittee will ensure an annual process and outcome evaluation of VPPSA funds.To this end, the City Administrator's Office released a Request for Proposals (RFP) onSeptember 27,2005 for theoutcom e e valuationof theVPPSA (Measure Y). Am andatory pre-proposal conference was held for all interested parties on October 14 l and all proposals were duetothe City on November 10th. The City Adm inistrator 's Office received seven proposals inresponseto theRFP. Areview p anel consistingofexperts with extensive experience inviolenceprevention,c riminal justice, an d social services reviewed an dscored theproposals. Th econsultants who submitted the top three highest scoring proposals were asked to participate in aninterviewprocess with a subset of review pan el mem bers.Inthe RFP, Citystaff proposed a comprehensive evaluation strategy in order to demonstrate boththesuccesses an d challengesof theV PPSA initiatives. A t aminimum,th eVPPSA evaluationwillinclude:

Evaluat ionsofindividu al programs fundedby theVP PSA (MeasureY),includingdevelopment of an overall logic mode l1, design of outcome evaluations, and coordinationwithth e internal process evaluation; Studyofinter-programandinter-agency collaboration, withafocusonco llaboratingacross violence prevention andcom mu nity policing programs; Studyof theaggregate effectsof theVPPSA, including designof alogic modelfor theinitiative as a whole, and analysis of c itywide crime effects as well as citizen perceptionsof safety.

1 A Logic Model is aroadmap or adiagramshowingchainresultsconnecting activities to the expected initialoutputs, and intermediate andfinal outcomes. It provides abasis for developing the performance measurement andevaluation strategies.Item:Public Safety CommitteeFebruary 14, 2006

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Indesigning specific approaches to the evaluation of each of the programs the outcome evaluatorwillw ork closely with the internal Citystaff, the Oversight Comm ittee and the com mu nitypolicing/violence prevention programs themselves.

KEYISSUES ANDIMPACTSRFP Selection ProcessInresponse to theRFP,proposals were received from seven qualifie d firms. These w ere AguirreInternational, Berkeley PolicyAssociates,Comm unity Crime PreventionAssociates,HatchuelTabernik&Associates, Resource D evelopmentAssociates,National Council onCrimeandDelinqu enc y, and Elsan Associates. A team of subject ma tter expe rts was convened to reviewtheproposals. Me mbersof thepanel camefrom theV iolence Prevention an dPublic SafetyOversight C omm ittee, City of Oakland (Department of Human Services and Oakland PoliceDepartment), State of Massachusetts ExecutiveOffice of Public Safety and Harvard University.Proposals were assessed based onqualityof response, capabilitiesan dexpertise, qualityofproposed staffing, and quality and cost effec tiveness of the proposed budg et. Berke ley PolicyAssociatesranked numberone in theproposal review process. Thecontractorswhosubmittedthe top three ranked proposals were asked tointerview w ithapanel including Citystaffand onemem ber of the Oversight Comm ittee. Berkeley Policy Associates also ranked num ber one in thisinterviewprocess. The selection of BPA as the outcome evaluator was approved unanim ouslybythe Oversight Com mittee at their January 23, 2006 me eting.Contract PeriodTh e lifeof the contract w ill be from M arch 1, 2006 through Augu st 31, 2007. It is critical thatthe evaluator begin as soon as possible to work with the Violence Prevention and Public SafetyOversight Com mittee, Citystaffand all the grantees to finalize evaluation design because theprogram service year has already begun for some service providers and for the communitypolicingprograms.PROGRAMDESCRIPTIONBerkeley Policy A ssociates(thelead contractor), su bcontracting w ith RAND Corpo ration andLeapfrog Consulting, ha s structured apartnership that combinestheex pertiseof twosmallOakland-based businesses and an international research organization. BPA will lead the youthviolence prevention and the c itywide com ponents of the e valuation, while RA ND will lead thecommunity policing component. LeapfrogConsulting will contribute its graphic facilitationtechniquesto the mo deling /design process. Across all com ponen ts, key staffof the three

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Deborah EdgerlyRe:CAO- VPPSA Evaluation Contract Page4

organizations will work together on project management, design and analysis decisions; and willparticipate in relevant m eetings with the City of Oakland.The proposed project isdesigned to be carried out within eighteen months. The plan allows forcollection an danalysis ofboth citywide an dprogram-specific data, data collection an danalysisofpolicingandviolencepreventionprogramcollaboration,quarterly an dsemi-annual progressreports, and afinal written report, which will be published as a peer-reviewed RANDmonograph.The project will begin with a three-tiered design phase incorporating (a) development ofindicators ofM easure Y's impactoncrimein Oakland;(b) anupdateof thecitywide surveyofviolence and public safety perceptions; and (c) evaluations design for the com mu nity policingand violence preve ntion programs. From March through M ay2006,BPA andRAND will designthe citywide logic m odel(seefootnote 1), the crime effects indicators and a supplemental surveyquestionnaire for the citywide analysis. In March and April, BPA and RAND will work with thepolicingand violence prevention programs todevelop logic models an devaluationplans. InApril, BPA and RAND will develop the indicators and data collection instruments necessary toevaluateprogram c ooperation and collaboration. For those programs already fully implemented,data collection will begin in May and continue as other programs are put in place. June andJulywillbe devoted to collecting survey data for the citywide analysis. In July, BPA w ill presenttheirfirst reportto theViolence Preventionan dPublicSafetyOve rsight Comm ittee, describingthe logicmodels developed, as well as other progress made.BPA will provide quarterly updates to the Oversight Committee through the lifeof the contractan d will provide the City Council with semi-annual reports in September 2006 and March 2007.The final report will be ready for presentation and dissemination to the Violence Prevention andPublic SafetyOversight Committee, the City Council, the Mayor and other stakeholders by theend ofAugu st 2007.SUSTAINABLE OPPORTUNITIESEconomic: The successful implementation of VPPSA programs and services will ultimately leadto a strengthe ning of the economic infrastructure of the City through measurable reductions inviolenceamong youngpeople,overallimprovementinpublicsafetyand thebuilding ofcommunity networks. VPPSA results in direct economic be nefits including em ployme nt andtrainingopportunities f or parolees, probationers and high risk youth.Environm ental: This projec t has no known impa ct on environme ntal opportunities.

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DeborahEdgerlyRe:CAO- VPPSA Evalua tion Contract Page5

SocialEquity: The VPPSA evaluation specificallyaddressesorganizational capacity buildingan dthe effectiveness ofservices, an dthereby enhances the opportunities fo rsocial e quity madepossiblethroughthem ultiple efforts funded by theVPPSADISABILITYANDSENIOR CITIZEN ACCESSTh econtractor will be required to comply with all City requirements for meeting accessibility.The City will continue to ensure that all VPPSA contractors are aware of their obligations underthe ADA andw il l monitorf orc ompliance.R E C O MME N D A T I O N ( S ) A N DRATIONALECitystaff and the Violence Prevention and Public Safety Oversight Comm ittee recommend theapproval of a contract with Berkeley Policy Associates for evaluation of VPPSA services for theperiodofMarch 1,2006 through August31,2007. This recomm endation isbasedon thedeterminationof BPA as the most qualified candidate, following a selection and review process,withthe experience necessary to succe ssfully complete the e valuation of the V iolence Preventionan dPublic SafetyAct of 2004.ACTION REQUESTEDOF THECITYCOUNCILStaffrecomm ends that C ity Council approve a resolution authorizing the City Adm inistrator toexecute a contract between BPA and the City in an amount not to exceed 425,000 for the periodofMarch 1, 2006 through August 31, 2007.

Respectfully submitted,

Anne Campbell W awurigtonAssistantto theC ity Adm inistrator

APPROVEDANDFORWARDED TO THEPUBLIC SAFETY COM MITTEE:

Office oy theC ity Adm inistratItem:Public Safety CommitteeFebruary 14, 2006

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Approvedas to Form and Legality

OAKLAND CITY COUNCIL City AttorneDRAFTRESOLUT|NIntroduced by Councilmember Z i l i M F ? - ? PH fr

RESOLUTION AUTHORIZINGTHECITY ADMINISTRATORTONEGOTIATEAND EXECUTE A CONTRACT BETWEEN THECITYOF OA K L A N D ANDBERKELEY POLICY ASSOCIATESIN ANA M O U N TNOT TOE X C E E D$425,000 TOEVALUATE MEASUREY- THEVIOLENCE PREVENTIONANDPUBLICSAFETYACT OF2004FOR THEPERIODOF MARCH 1,2006THROUGH A U G U S T31, 2007

WHEREAS,CityofOakland voters passed MeasureY - theViolence PreventionandPublicSafetyAct of2004- toprovidetax revenue each yearfor tenyearsto support violenceprevention and public safety programs and services in Oakland's neighborhoods; andWHEREAS,theViolence Preventionan dPublicSafetyAct of2004 stipulates thatup tothreepercent of the annual proceeds be made available for evaluation and oversight; andWHEREAS,funds in the amount of 425,000 for evaluation services for FY 2005-06 and FY2006-07 are available in Public Safety Act/2004 Measure Y Fund 2251, Bureau of FieldOperations Organization 105110 andOffice of Health and Hum an Services Adm inistration Un itOrganization 7811 1, Miscellaneous Contract Se rvices Account54919,M easure YEvaluationProject G261240for FY 2005-07; andWHEREAS, the Violence Prevention and Public Safety Act of 2004 legislation stipulatesthattheOve rsight Com mittee is responsible to ensure the com pletion of a com prehensive outcomean d process evaluation for Measure Y services annually; andWHEREAS, Citystaff developed an ddisseminated aRequest forProposals inSeptember 2005an d conductedaproposal review an dselection process to identifythe contractorto provideevaluation services; andWHEREAS,Citystaff and the V iolence Prevention and PublicSafetyOve rsight Com m ittee hasrecommended the firm Berkeley Policy Associates (BPA )as the evaluation contractor fo rMeasure Y services c onducted in FY 2005-07, based on the determination that BPA 's proposalwas the most responsive and responsible and BPA is the most qualified firm to successfullycomplete the evaluation; andWHEREAS,BPA andsubcontractor RAND Corporation have extensive experience inevaluatingcom mu nity based organizations, social service p rograms and policing programs; and

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BerkeleyPolicyAssociatesContract Page2

WHEREAS,the City wishes to enter into an agreement for professional services with BerkeleyPolicyAssociatestoevaluate Me asureY - theViolence PreventionandPublic SafetyAct of2004- in anamountnot toexcee d 425,000;andWHEREAS,the City wishes to set the term of the contract from M arch 1, 2006 to August 31,2007;andWH EREAS, the City Council findsthat the service is of a professional, scie ntific or technicalnature and is temporary in nature; andW HER EAS, the City Councilfinds that the contract shall not result in the loss of em ploymen t orsalaryby anyperson hav ing permanent statusin thecomp etitive service; now, therefore,be itRESOLVED:Thatthefunds wil lbemade availableforevaluationofM easureY - theViolencePreventionandPublic SafetyAct of2004- programsandservices;and be itFURTHERRESOLVED:That theCity Administratoror herdesigneeishereby authorizedtonegotiate andexecute acontract in anamountnot to exceed 425,000, with Berkeley PolicyAssociatestoconductthe MeasureYev aluationfor FY2005-07; and be itFURTHERRESOLVED:ThattheCity Administratorishereb y authorized toconductal lnegotiations, execute and submit all documents, including, but not limited to applications,agreements, amendments, modifications, payment requests an drelated actions whichm ay benecessary in accordance with its basic purpose, at not additional contract costs; and be itFURTHERRESOLVED: That said agreements shallbeapprovedas toform an dlegalitybythe Office of theC ity Attorneyand acopy placed onfile in theOffice of theC ity Clerk.

IN COUNCIL OAKLAND CALIFORNIA 20PASSEDBY THEFOLLOWINGVOTE:AYE S - BROOKS BRUNNER CHANG KERNIGHAN NADEL QUAN REID and PRESIDENT DE LA FUENTENOES-ABSENT-ABSTENTION- ATTEST:

LaTonda SimmonsCity Clerk and Clerk of the Councilof the City of O akland California