2 0 2 1 - 2 0 2 2 G I F T E D & TA L E N T E D A D M I N I S T R AT I O N

S t u d e n t A s s e s s m e n t D e p a r t m e n t

A d v a n c e d A c a d e m i c s D e p a r t m e n t

R i v e r s i d e I n s i g h t s

CONTENTS

2

OVERVIEW AND CRITICAL DATES

TEST SECURITY

COGAT ONLINE ADMINISTRATION

IOWA/LOGRAMOS ONLINE ADMINISTRATION

ACCOMMODATIONS

PAPER ADMINISTRATION

DATA MANAGER ONLINE TESTING

CHECK-IN (PAPER TESTING)

CONTACT INFORMATION

G T P R O G R A M O V E R V I E W A N D C R I T I C A L D AT E S

3

GIFTED AND TALENTED PROGRAM

4

Who do we test?

• All K & 5 enrolled students (Universal)

• Enrolled applicants (Applying for GT)

• Non-enrolled applicants (Applying for School Choice)

• For 2021 > all Grade 1 & 6 students who were not tested in 2020 (COVID)

What mode do we use for testing?

• K & 5 Universal will be assessed on paper

• Grade 1-4 & 6-12 will be assessed online

• Non-enrolled G5 will test online

• Grades 1 & 6 will test online

What assessments do we use?

• CogAT

• Iowa/Logramos

GT TESTING CALENDAR

5

Paper Testing Window: 2021 Universal (All K&5 Enrolled students)

Testing Window Who is testing? Grade Format Check-in Dates

Nov 1 - Nov 13 Universal: All Enrolled HISD students K & 5 Paper Nov 15 - Nov 18

Online Testing Window: 2021 GT Applicants (Enrolled, Non-enrolled, G1 & G6 Universal)

Testing Window Who is testing? Grade Format Check-in Dates

Nov 29 - Dec 18 GT Applicants: Enrolled & Non-enrolledAll grade level

applicants; G1&G6 Universal

Online NA

Nov 29 - Dec 11 GT Applicants: Special Paper Request All grade level

applicantsPaper Dec 13 - Dec 15

GT Application Deadline: GT Test Corrections Window:

Friday, November 5, 2021 January 29 - February 26, 2022

Data Manager Open: Score Reporting Date: Lottery:

Thursday, November 18, 2021 1/21/2022 1/27/2022

CRITICAL DATES 2021-22

6

PURPOSE

The Gifted and Talented (GT) test administration is

used to identify students who may qualify for GT

services.

The Assessments Used Are:

– Cognitive Abilities Test (CogAT 8)

– Iowa Assessments / Logramos

Assessments (Spanish version)

7

WHO SHOULD PARTICIPATE IN GT TESTING

8

ALL Kinder & 5TH Grade students who are NOT

already identified as Gifted and Talented

2021-22 > All Grade 1 & 6 students not tested in

2020 due to COVID

Students nominated for Gifted and Talented

testing

Students new to the district with signed

applications

Magnet applicants

Private school students zoned to the district with

signed applicatioins

LEP students new to the district without abilities

and/or achievement test scores

Any HISD student with a signed application who is

not currently labeled as Gifted & Talented

T E S T S E C U R I T Y A N D C O N F I D E N T I A L I N T E G R I T Y

9

TEST SECURITY

10

Secure test materials may not be duplicated. Schools must submit the original answer

documents for scoring, and no portion of any test booklet or manual may be duplicated at

any time.

No person should view the contents of the test booklets or answer documents before,

during, or after test administration unless specifically instructed to do so by the procedures

outlined in the test manuals or by the Student Assessment Department.

Directions for Administration (DFA) for Grades 3 and above are not secured. Directions

for K-2 are secured.

Refer to the 2021-22 Test Coordinators Manual

TEST SECURITY – TEST ADMINISTRATORS

11

Must strictly adhere to all time limits unless otherwise instructed by the Student Assessment Department.

May not answer verbally or nonverbally any questions that relate to the content of the test before, during, or after test administration.

May not review the student responses during or after testing without specific permission to transcribe the contents of an original answer document.

May not change any response or instruct a student to do so.

REPORTING VIOLATIONS

• It is the direct responsibility of each

person participating in the test

program to immediately report any

materials lost, violations, or suspected

violations of test security or

confidential integrity.

• It is the direct responsibility of the

campus testing coordinator or

principal to notify the HISD Student

Assessment Department at (713)

349-7460 when violations occur.

12

REPORTING VIOLATIONS

HISD Student Assessment Department will

advise the school as to whether an

incident report is required. If required, the

incident report must include at least the

following information:

➢ Signed statements from all persons

involved in alleged violation

➢ Steps taken to correct the situation

➢ Any other pertinent documentation

13

REPORTING VIOLATIONS

• Persons who violate, assist in the

violation of, or solicit another to violate

or assist in the violation of test security

or confidential integrity and anyone who

fails to report such a violation will be

investigated by the district.

• If evidence of misconduct is found,

appropriate penalties will be

administered.

• Irregularities in test security or

confidential integrity may result in the

invalidation of student results.

14

TEST SECURITY DOCUMENTS

• Complete Security Oaths for the

Principal, Campus Test Coordinator,

and Test Administrators

• Complete Seating Charts

– Student’s Name

– Local HISD ID Number (Not

SS# or PEIMS)

– Serial # of Test Booklet (If

Applicable)

• Materials Control Form (MCF’s)

15

REQUIRED SECURITY DOCUMENTATION E-SUBMISSION

• Oaths:

➢ Principal

➢ Test coordinator (CTC or GTC)

➢ Test administrator

• Seating charts

• Materials Control Form (MCF)

• All forms will be submitted via eSubmission

Be sure to keep copies of your documentation for your records.

16

C O G A TN O N V E R B A L A D M I N I S T R A T I O N

17

COGAT ADMINISTRATION

18 9

Students will only take the non-verbal battery of CogAT:

• Figure Matrices

• Paper Folding

• Figure Classification

COGNITIVE ABILITIES TEST (COGAT FORM 8) BATTERY AND SUBTEST

The Nonverbal Battery is comprised of

three subtests:

1. Figure Matrices: Subtest contains

three figures in an analogy (A→B:

C→⟨) that the student must

complete.

2. Paper Folding: Requires the

examinee to determine how a

folded, hole-punched paper will

appear when unfolded.

3. Figure Classification: Presents

three figures in the stem, and the

examinee is required to determine a

fourth figure that belongs to the set.

19

A S S E S S M E N T G R A D E / L E V E L

20

COGNITIVE ABILITIES TEST (COGAT FORM 8)

21

Items were designed to be a culture-fair measure of academic ability across gender, race, and ethnicity.

Cognitive Abilities Test™ (CogAT) is a short, nonverbal instrument measuring reasoning and problem-solving skills rather than verbal ability.

COGNITIVE ABILITIES TEST (CogAT FORM 8)TEST ITEMS/TIMES

22

CogAT (NONVERBAL BATTERY) TEST TIMES

23

1. Grades 3-12 (Levels 9-17/18) – it is essential to keep time accurate

during testing sessions. Make a note of the exact time you start and

stop each test. Adhere to these times so that the scores will be

meaningful when compared with scores of other students and

groups. Start and Stop times should be recorded on Seating Charts.

2. All students with documented needs in grades K-12 (Levels 5/6-

17/18) may receive the additional time noted in their documentation

(example ARD, LPAC, 504, etc.). Additional documented time must

be offered in a single sitting.

CogAT NONVERBAL DIRECTIONS FOR ONLINE ADMINISTRATION

• Online DFAs can be

found in Data Manager

under the Digital

Resources tab (Spanish

is available)

• Houstonisd.org/oa

24

COGAT NONVERBAL ONLINE ADMINISTRATION MATERIALS NEEDED

The following materials are needed for Levels 7 – 17/18 for online administration:

➢ Directions for Online Administration – Available for download through DataManager Digital Resources

➢ Student Login Information – Student login information consists of the HISD student ID number with three leading zeros

➢ Session Code – The session code corresponds to the testing session you are administering. You can find the session code on the DataManager Manage tab in the Created Sessions area

➢ Spare computers and headsets – Verify that one or two spare computers are available to replace a computer that is not working properly

➢ Testing “Do Not Disturb” sign

25

CONSIDERATIONS: AUDIO LED ASSESSMENT

All CogAT subtests are audio led. HISD

recommends using the Audio English or

Audio Spanish track. Students will hear

directions and sample questions

through individual headsets.

The Audio application:

• It is highly recommended that

students use USB headsets

26

SAMPLE SCHEDULE - COGAT

27

I O W A / L O G R A M O SA D M I N I S T R A T I O N

28

GENERAL INFORMATION FOR IOWA/LOGRAMOS

29 9

Students will take Total ELA and Total Math (Example G 3-5):

• Reading I

• Reading II

• Written Expression

• Vocabulary

• Spelling

• Capitalization

• Punctuation

• Math 1

• Math II

• Computation

• Please check the Timing and Subtest charts for each grade level as differences exist on the number of subtests required

A S S E S S M E N T G R A D E / L E V E L

30

IOWA/LOGRAMOSGENERAL INFORMATION

31

The IOWA/Logramos test administration is used to identify students who may qualify for GT services.

The assessment used for students who are instructed in English is IOWA.

The assessment used for students who are instructed in Spanish is Logramos.

IOWA/LOGRAMOS TEST TIMES

1. Grades 1-2 are working times. Extra time may be allowed without formal documentation.

2. Please allow an additional time before administering each subtest to work through practice items and answer any questions. For pencil and paper administrations, provide an additional five to seven minutes per testing session to distribute and collect materials.

3. Grades 3–12 (levels 9–17/18), it is essential to keep time accurately during testing sessions. Make a note of the exact time you start and stop each test. Adhere to these times so that the scores will be meaningful when compared with scores of other students and groups.

32

SAMPLE SCHEDULE –IOWA/LOGRAMOS

33

A C C O M M O D A T I O N S F O R T H E G T T E S T I N G

34

ALLOWABLE TEST ADMINISTRATION PROCEDURES FOR IOWA AND LOGRAMOS

35Appendix A Test Coordinators Manual (TCM)

EXTENDED TIMEGrades K through 2 CogAT

• Time is extended in 10-minute increments for each subtest, up to a maximum of 30 minutes total (10 – FM, 10 – PF, 10 – FC)

• No Documentation is required from 504, ARD, LPAC, or RTI

• *If the student’s documentation reflects a specific time per subtest, the student will receive the allotted time as documented

Grades K through 2 Iowa/Logramos

• Time is extended in 10-minute increments for each subtest, up to 30 minutes per subtest

• No documentation is required from 504, ARD, LPAC, or RTI

• *If the student’s documentation reflects a specific time per subtest, the student will receive the allotted time as documented

Grades 3 through 8 CogAT

• Time is extended in 10-minute Increments for each subtest, up to a maximum of 30 minutes total (10 – FM, 10 – PF, 10 – FC)

• Documentation is required from 504, ARD, LPAC, or RTI

• *If the student’s documentation reflects a specific time per subtest, the student will receive the allotted time as documented

Grades 3 though 8 Iowa/Logramos

• Time is extended in 10-minute increments.

• Up to 10 minutes extra for a 15-minute subtest; up to 20 minutes extra for a 20-minute subtest; up to 30 minutes extra for subtests 30 minutes or longer

• Documentation is required from 504, ARD, LPAC, or RTI

• *If the student’s documentation reflects a specific time per subtest, the student will receive the allotted time as documented

Extended Time Task Card 36

ORAL ADMINISTRATION

• Oral Administration will be done

on PAPER:

– Designed to ensure students

receive documented

accommodations

– Allows Campus to provide

accommodation efficiently and

effectively

– Please request paper through the

Testing Materials Center

37

EXEMPTIONS

• Students with significant cognitive disabilities who are receiving services through Special Education Services may be exempted by ARD/IEP committee. Contact your Special Education Manager for additional information at 713-556-7025.

• Allow exemptions from IOWA/Logramos for first year recent immigrants students. The LPAC should be involved with this decision. Contact the Multilingual Department at 713-556-6961 for additional information.

38

SPECIAL EDUCATION EXEMPTIONS

• All students in Kindergarten and grade 5 must be tested on grade

level with the Iowa Assessments or Logramos 3. Students with severe

cognitive disabilities who are receiving services through Special

Education may be exempted by the ARD/IEP committee. Contact your

Special Education Senior Manager for additional information.

• Students designated to take the STAAR-Alternate assessment will not

take the Iowa Assessments or Logramos 3.

39

ENGLISH LEARNER (EL) EXEMPTIONS• EL students enrolled in their first year in U.S. schools participating in an

English language instructional setting may be exempted from the Iowa

NRT.

• EL students enrolled in their first year in U.S. schools participating in a

Spanish language instructional setting may be exempted from the

Logramos 3 NRT if the LPAC determines that the student has Significantly

Interrupted Formal Education (SIFE).

• EL/Special Education students who are dually served in both programs

and who are receiving services for cognitive disabilities through Special

Education may be exempted by the ARD/IEP committee.

• EL/Special Education students who are dually served in both programs

and designated to take the STAAR-Alternate assessment will not take the

Iowa Assessments or Logramos 3.

Note: Parents may request in writing that their Kindergarten or grade 5 child not

be tested. The written request should be placed in the child’s permanent folder.40

CALCULATOR POLICY

• Calculators are permitted for the eighth grade Mathematics

subtest. However, they are not allowed for the Computation subtest.

• HISD does not permit any other grade level to use a calculator, unless

it is documented as an accommodation.

• Calculators are prohibited on the Mathematics Computation subtest.

41

SCRATCH PAPER

• Iowa/Logramos – allowed

• CogAT – not allowed

42

T E S T I N G N E I G H B O R H O O D S T U D E N T S A N D S C H O O L C H O I C E A P P L I C A N T S A N D T H E A P P L I C A T I O N P R O C E S S

43

APPLICATION PROCESS

• The Gifted and Talented Department is responsible for receiving

student applications for GT.

• The GT Department and Office of School Choice are integrating the

applicants into the Data Manager system.

• Please contact the GT Department if a student you are

attempting to test does not exist in the Data Manager

system. The Student Assessment Department will no longer

add students to the Data Manager system.

• All students are required to have an HISD ID# in order to test (paper

or online).

44

45

T E S T I N G P R E P A R A T I O N

PRACTICE TESTINGPrepare students for taking the test

• Practice tests can be purchased by campuses by completing the form found in Appendix B of the Test Coordinators Manual (TCM). The forms are sent directly to Riverside.

• Practice tests should be given one to two weeks prior to the actual test administration.

• Practice tests will familiarize students with types of questions and the procedures for gridding answers.

• All practice tests and practice DFAs can be kept or discarded at the campus.

46

PREPARE TESTING ROOMS FOR ONLINE TESTING

• Your campus’s IT department is typically responsible for setting up the

testing environment.

• If necessary, reserve the online testing room(s) per the testing

schedule. Allow adequate time for your campus to prepare online

testing rooms so technical issues can be resolved well before testing

begins. An Online Testing Guide is posted under the Support

Resources Technology + Task Cards link at:

https://www.houstonisd.org/oa.

47

HEADPHONES

• CogAT - all grade levels need headphones

for online testing

• Iowa/Logramos – grades 1-2 only require

headphones for online testing

48

SAMPLE PROBLEMS

• Test Administrators can guide students through the sample problem

while online testing

49

50

P A P E R A D M I N I S T R A T I O N –K I N D E R , G R A D E 5 , A N D O R A L A D M I N I S T R A T I O N

PREPARING FOR TESTING

51

Complete hand-gridding for answer documents if a Pre-ID label has not been provided.

Have test materials and testing signs ready.

Communicate your testing plan.

• Assign Test Administrators

• Discuss Emergency Plan (fire drill, lock down, sick student)

• Assign Monitors (restroom, hallways, etc..)

PREPARING FOR TESTING

52

Do not affix pre-coded labels in the following situations:

Students not enrolled on your

campus

Students who will not test

Labels with erroneous student

information

Pre-coded labels are interchangeable and can be used on whichever language-version test is

appropriate for the student.

Verify student information on the label before placing it on the answer document.

TEST ADMINISTRATOR MATERIALS

53

A scorable test booklet for each student

in Grade K&5 and one for

demonstration purposes

The Directions for Administration (DFA)

Testing- Do Not Disturb sign to post on

the outside of the door

No. 2 soft lead pencils with erasers (for

every student)

A digital clock, stopwatch or watch with

second hand

SCHEDULING SUBTESTS

54

The Principal and CTC/GTC will determine the testing order to follow during the testing window and make-up sessions.

The number of items and time limits for each subtest appear in the Directions for Administration (DFAs).

• Make sure every administrator is aware of and follows the test schedule.

• Administer all subject area subtests before proceeding to the next subject ( i.e. complete math testing before starting reading).

• Refer to Handout located in the TCM and Sample schedules located on the Summative Assessment Website

SCHEDULING

• Avoid over-testing on a single day and provide breaks between tests as recommended.

• Schedule make-ups as needed.

• All make-ups must be done within the testing window.

• For both IOWA/Logramos, administer the total reading and total math subtests in the test booklet.

55

KINDERGARTEN TESTING TIMES

• Kindergarten administration times are working times. If a student needs additional time, examiners may allow up to but no more than 30 minutes total, in 10 minute increments, over the “Working Time” for each subtest.Allow enough time, so most students can finish each test.

• All students with documented needs may receive the additional time noted in their documentation (example ARD, LPAC, 504, etc.). Additional documented time must be offered in a single setting.

• Please allow additional time before administering each subtest to work through practice items and answer any questions. Provide an additional five to seven minutes per testing session to distribute and collect materials. 56

HAND GRIDDING STUDENT ANSWER DOCUMENTS

• If a student does not receive a barcode (precoded) label or if the information is incorrect, the campus must hand grid the answer document to ensure accurate reporting

• Refer to Appendix A in the Test Coordinator’s Manual for detailed information regarding Hand Gridding

57

STRAY MARKSTest Administrators must read aloud the directions exactly as printed:

• Before the test begins, Test Administrators should remind students to erase all stray marks on the test booklets but should not give any such instructions once testing has started.

• Test Administrators should check that students are recording their answers with dark marks and following instructions.

• No school personnel may clean up errors or stray marks on test booklets or answer documents.

• Test Administrators may flag test booklets/answer documents that appear to have problems and bring them to the attention to the checkers at TMC check-in.

58

GRIDDING ON THE WRONG SUBTEST

If a student is found to be working or gridding bubbles on the wrong subtest the Test Administrators should:

• Stop the student testing, note the remaining time.

• Instruct the student to move their answers to the correct area (Test Administrators may transcribe for Kinder students).

• Once the students are finished moving their answers, instruct them to continue testing.

• Provide extra time to replace the time lost while moving their answers to the correct test.

59

EMERGENCIES

If an emergency arises (such as a student becoming ill and not being able to complete the subtest), test administrators should:

• Collect the student’s test booklet/answer document.

• Note the amount of time the student has spent on that subtest.

• Allow students to finish with the remaining time on a make-up day.

60

MAKE-UP TESTING

61

Students who were absent, enrolled during the window, or missed any part of the regular administration must be administered a make-up test.

All make-ups are mandatory and schools may conduct make-ups on any day during the testing window.

BRAILLE AND LARGE PRINT MATERIALS

• The test administrator will administer the Braille as always.

• Once the student has finished, the teacher transcribes the student’s answer choices to a regular answer document.

• The document is brought to check-in and handed over as a Braille document with its own header sheet.

• Any unused large-print booklet and DFAs should be returned at check-in along with all Braille materials.

62

TRANSCRIBING

When transcribing answers from a

damaged book, test administrators

should:

• Have someone witness,

preferably the CTC or

principal.

• Document the reason for

the cleanup.

• Use a #2 Pencil.

63

DAMAGED MATERIALSIf a scorable test booklet/answer document is torn or damaged:

• Make sure you have a witness for transcribing.

• Mark it VOID and completely and accurately copy the student information and answer choices onto a new test booklet or answer document.

• Please write transcribed by ____________ and the reason on the answer document. Avoid writing near areas to be scanned. Always use a #2 pencil.

• Schools are to keep written record of who transcribed the document and the reason transcribed.

• Do not throw away damaged materials 64

MANUALS

65

Manuals will be shipped to the campuses and are available on the Data Manager site

Manuals are available in Spanish

66

M A T E R I A L S C H E C K -I N

SHIPPING/STORAGE

• Riverside will ship test materials directly to the school.

➢ 3 delivery attempts will be made by UPS. Materials will be returned to the TMC in this case

• Verify materials.

➢ Materials received match what is listed on the packing list

➢ Quantities are sufficient for your testing needs

• Save the shipping boxes and use them later to return the materials.

• All assessments are secure and should be stored in a secure storage area when not in use.

Note: The flat envelope (precoded labels) will be in box 1.

67

TEST MATERIALS CENTER (TMC) INFORMATION

• Initial Ordering window

➢ Order materials needed by completing the SharePoint Order materials form and submit your form to the TMC for processing (Initial orders will be shipped to your campus). –COMPLETED

• Add-on Ordering window

➢ Order additional materials using the add-on order form and submit your form to the TMC for processing. Add-on orders will be picked up by a certified person with an HISD badge from the TMC between the hours of 7:30-4:30 M-F.

68

69

Packing Materials

REQUIRED SECURITY CHECK-IN DOCUMENTATION

• All used scorable test documents with their completed class header sheets

• Oaths:

➢ Principal

➢ Test coordinator (CTC or GTC)

➢ Test administrator

• Seating charts

• Materials Control Form (MCF)

• All manuals and unused test booklets and answer documents and class header sheets (Please do not write in the manuals)

Be sure to keep copies of your documentation for your records.

70

MATERIALS CHECK-IN

• Held at the Test Materials Center (TMC) located at 5827 Chimney Rock Rd.

• Scorable materials must be completed (it is not the responsibility of the TMC staff to fill in your scorable documents.)

• Tests with missing information will not be scored.

71

• Please follow dates and

times listed in the check-in

schedule.

• You must call the TMC at

(713) 349-2086 in advance to

reschedule. Please fill out

the Reschedule Form.

• Only certified personnel

will be allowed to check in

test materials (HISD badge

required).

SCORE RESULTS

Important Note:

Student Assessment does not keep results for GT(CogAT, Iowa, and Logramos). Campuses must make copies of student results. Please contact the Gifted and Talented Department for questions regarding the GT Matrix.

72

2 0 2 1 - 2 2 G i f t e d & T a l e n t e d

D A T A M A N A G E R T E S T I N G P L A T F O R M

S t u d e n t A s s e s s m e n t D e p a r t m e n t

A d v a n c e d A c a d e m i c s D e p a r t m e n t

R i v e r s i d e I n s i g h t s

CONTENTS/VIDEOS

• Logging in to the Data Manager

• Scheduling and Creating Test Sessions

• Administering Test Sessions

• Running Reports

• Demo Site

• Resources

74

LOGGING IN TO DATA MANAGER

• Screencast Video

75

SCHEDULING AND CREATING TEST SESSIONS

• Screencast video

76

ADMINISTERING TEST SESSIONS

• Screencast video

77

RUNNING REPORTS

• Screencast video

78

RESOURCES

• Teams – for access to GT site, email darin.presto@houstonisd.org

• DataManagerWebsite

• GT Online Webpage

– User Guides

– Task Cards

– Iowa/Logramos Online Sub-tests required

– Student Registration Process for GT Neighborhood Students

79

DEPARTMENT INFORMATION

80

Questions

about GT

program,

application

process,

eligibility, and

policy should be

addressed to

the Gifted and

Talented

Department at

(713) 556-6564.

Questions

about material

ordering and

check-in should

be addressed to

the TMC at

(713) 349-2086.

Questions

about test

administration

procedures,

security,

incidents and

results should

be addressed to

your assigned

Assessment

Administrator

at (713) 349-

7460. It is the

responsibility of

the school to

keep all scores

and records.

Note: Student

Assessment

does not keep

records for GT

(CogAT, Iowa

and/or

Logramos).

Campuses must

make copies of

student results.

GT Online

Support

Resources can

be accessed on

the Student

Assessment

website at:

https://www.houst

onisd.org/Page/15

9483

CONTACT INFORMATION

Summative Assessment Contacts

713-349-7460

Summative Assessment Administrators

Tammy Haywood: thaywood@houstonisd.org

Darin Presto: darin.presto@houstonisd.org

David Guetzow: david.guetzow@houstonisd.org

Takeshia Johnson: tjohnso3@houstonisd.org

Online Assessment Administrators

Alejandro Mamontoff: amamonto@houstonisd.org

Gary Matthews: gary.matthews@houstonisd.org

Test Materials Center Logistics Manager

Canetra Wilson: cwilson7@houstonisd.org

81