Minutes

5th. MeetingWarsaw

24th.. November 2010

At: Hotel Harenda Krakowskie Przedmieście 4/6Warsaw

Present:

APCC – Graça Gonçalves and Teresa Paiva

EURODESK – Giovanni Maccionni , Matteo Belinzas

IVADIS – José Gil and Loli Garcia

Faculdade de Economia da Universidade de Coimbra – Arnaldo Coelho

Sair da Casca II – Elsa Lobos and Nathalie Ballan

Procesy Inwestycyjne – Marta Mazur and Marina Coey

MCA Consulantcy –Martin Cumella

PROALV – Lifelong learning Portuguese Agency – Catarina Caetano

Marina Coey welcomed the consortium to Warsaw and explained the schedule for the day. Graça presented the person invited to chair the Conference Martin Cumella from MCA Consulatancy - England which thanked for the invitation and explained the importance of beeing present at the final meeting of coordinators as an crucial t element in understanding details of this project certainly useful for the moderation of the Conference.Catarina Caetano explained her role of monitoring the progresses of the project and the importance for the final evaluation of the project.Then Graça started the work asking for partners focusing on the progresses done and dissemination and exploitation of results.

The minutes of the last meeting in Lisbon 15th June and 16th. June 2010 were approved as true record. There were no matters arising. Update on progress of Innovation Transfer The Leaders of Work Packages APCC , Eurodesk, Ivadis and Procesy Investycyine described the main progress made on the final phase of the Project.

After the exposition of the partners SDC II presented as the critical points of each partner in order to improve their organizational strategies as well as their recommendations about the transfer .

APCC| Portugal Review the business model based on the listening process that has been made

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Share this experience to other APCC at a national level Identified, in a future perspective who are the most critical / important stakeholders

that you may lose and who are going to be critical for you, for example, companies In short term prioritize the action plan

IPAM |ENSIVEST - Portugal Check if the administration wants to proceed with the project or not. Because if they

do not want to advance the project does not proceed. Create awareness

EURODESK- Italy • Keep focus on your target – youth• Create a stakeholders panel

Procesy Inwestycyjne – Poland

• Stakeholder engagement can be an input and an output at the same time for your development strategy

• Repeat the listening to stakeholders process every 2 years to feel the market´s maturity and find new trends

• Use the listening to stakeholders process as a management tool and a good base line for your development strategy

•Bona Gent and CTL – Spain

• Repeat the listening to stakeholders process every 2 years to feel the market´s maturity and find new trends

• Use the listening to stakeholders process as a management tool and a good base line for your development strategy

General Conclusions / Recommendations

• Being the 3rd Sector or SME implementing the methodology – nothing different, difficulties are the same as we can find in big companies or in other sectors

• More than understand the methodology there was more difficulties to understand the concept of sustainable development

• Listening to stakeholders it is not the final output of this project but instead the engagement process

• Communication it is just one step it is not engagement: do not forget• Partners were very flexible and fast in the field• All partners managed very well he listening part and the selection of best practices• There was a tremendous effort on the part of listening to stakeholders• In Portugal, this project has brought some internal conflicts and it is important to

underline that this kind of projects incentivates organizations to question about their practices, routines, benefits, etc.. and this is common in such projects

• Regarding the 3rd sector, in the future, it is possible that organizations will receive less from the state and enterprises, thus, the stakeholder engagement will a matter of

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survival of these organizations. They must know what are the stakeholders expectations, they need to adapt, this also can be critical in terms of fundraising.

Monitoring & Evaluation.- Eurodesk

Plans for final evaluation report

Matteo Bellinzas started his presentation making a briefing of the model adopted- Logical Framework, the intermediary results and the last update information prepared for the Final Report.

Matteo explained that the Final report has new indicators, including not only the activities evaluation but also the project impact evaluation.

The case studies reported in the Manual were very important for the evaluation. The methodologies of transfer represent s one of the main project outputs. The common framework of analysis the Benchmarking and the Stakeholders Matrix is finished by all partners and were included in the final evaluation.The information needed to complete the final evaluation is the financial information of last phase of the project.Revising the Objectives of the Project the consortium concluded:General Objective of the Project: Transfer of innovative solutions to contribute for the integration of CSR good practices and management of stakeholders involving different sectors was achieved.

Specific Objectives which contributed to achieve the General , identified as:

1. To improve the quality and to increase the volume of cooperation between institutions or organizations providing learning opportunities, enterprises, social partners and other relevant bodies;

2. To facilitate the development of innovative practices in the field of vocational education and training other than tertiary level, and their transfer including from one participating country to others.

were totally achieved, as well.

The Expected Results related to the Specific Objectives, which have been identified as Educational Training: Manual and tools; Book Study cases of transference; Recommendations were totally achieved.

Work Package 2 - Educational Training –Handbook , publication & dissemination | FEUC- Economics Faculty of the University of Coimbra. Arnaldo made the state of art of the Handbook as well as a critical opinion about contents and exploitation of results namely in the Academic field.The handbook has been produced successfully and the final result shows a higher degree of interest both for universities and other training institutions. At the same time, more and more institutions are adopting CSR training as one of their core activities.

The WP achieved completely its objectives (both regarding the handbook chapter and the inclusion of the topic in the curriculum of the University of Coimbra and Catholic of Valencia). The interest on the handbook and its current use on universities and on the CSR training

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programmes will promote a wide dissemination of the CSR principles, of the CSR objectives and of the CSR potential to the private and public entities, as well as for the third sector ones.

Likewise, CSR is already implemented in our curricula, both graduate and post graduate programmes, and many other schools are following the same steps.

Overall, the transnational work has shown how different countries had different approaches and different levels of CSR knowledge. The final result of the transnational work shows an important achievement on a global and common CSR approach, with different contributions and different visions, which enriched the programme outcomes.

The book will be available on the internet and through paper version, as well. More CD and books were asked for partners because of high demand verified.

Arnaldo explained that most of dissemination activities are included in current teaching tasks. What the Universities are doing is increasing the amount of programmes including or dedicated to CSR issues.The feedback was usually excellent. People are becoming convinced of the importance of CSR issues and are available to participate and to attend to CSR activities and adopt CSR principles. Our last workshop with representatives from the third sector institutions has been particularly appreciated and most of the institutions represented on the workshop are asking for specific workshops on their own institutions.

The programme products, particularly the handbook, are helping dissemination activities of universities. For example, FEUC, every year at least 3 hundred graduate students are trained in CSR issues, while at least 250 post graduate students, 80 of them executives, attend and participate in CSR structured activities and training programmes. Likewise, most of our outreach programmes to the society are dedicated to CSR programmes. So we can say that both private companies and organizations from the third sector are being touched by our activities.

These activities are naturally sustained because the universities keep activities renewing their attendants every year. At the same time are running theoretical and field investigation in this area. Universities of the project have several master and PHD dissertations on CSR issues, they are publishing articles in the congresses and journals, and one of our students received an honour mention from GRACE, with his master dissertation.

Work Package 3 - Benchmark of the transfer - The Manual publication & dissemination |

Ivadis

The Manual it was completed and the CD available for dissemination.

All partners stressed that the phase of listening the stakeholders is a part of dissemination. The number of the stakeholders involved directly in the TRANSFER. The project conducted in total 49 interviews and 27 focus groups with 196 entities / persons, with a total of 245 stakeholders involved, which represents a large number of participation.

There are 6 Case Studies which resulted in five 5 Action Plans that include the description of their actions, associated objectives, stakeholders involved and associated budget.

The Manual with all the Case Studies of transference and with the main recommendation was an useful tool to disseminate the project and results.

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Work Package 4 - Validation of Products | feedback from all

According the objectives of Work Package 4 – Validation of the Products were done to 1) Improve and consolidate the products; 2) guarantee plural analysis , bearing in mind all the potential of its application and 3) defend their quality.

The validation it was made by professionals involved in their conception, partners, external participants who add a peer look and also external experts and final beneficiaries. More precisely as the conclusions in Lisbon it was passed to :

1 company and 1 private entity- The Study Case Manual;

1 Professor and 1 student – the Handbook ;

Leonardo da Vinci Agency and 1 representative of business- The Recommendations.

Questionnaires of validation were received .The conclusions are positive. In general the project had achieve an important outlook of the major interactions and the most important needs to overcome the barriers and challenges on implementing effective stakeholders engagement processes , identifying all the major actors , and the products done a very comprehensive set of clear recommendations.

Work Package 5 - Recommendations & Dissemination plans and Final Conference | Procesy Inwestycyjne – Poland

The Final Conference on 25th. of November in Warsaw entitled : “CORPORATE SOCIAL RESPONSIBILITY – Strategies and Tools for Stakeholder Engagement” will start on 10H and will be at The Programmeof the Conference to summarizing the Transfer of Innovation under Leonardo da Vinci was presented by Marina Coey to the consortium. Monitoring & Evaluation.- Eurodesk

Monitoring & Evaluation – presentation of the main results

Plans for final evaluation report

Matteo Bellinzas started his presentation making a briefing of the model adopted, the intermediary results comparing with last information prepared for the Final Report.

Matteo Bellinzas from Eurodesk start explaining the Logical Framework and explained that the Final report has new indicators, including not only the activities evaluation but also the project impact evaluation. The case studies reported in the Manual were very important for the evaluation. The methodologies of transfer represent s one of the main project outputs. The common framework of analysis the Benchmarking and the Stakeholders Matrix is finished by all partners and were included in the final evaluation.The information needed to complete the final evaluation is the financial information of last phase of the project.Revising the Objectives of the Project the consortium concluded:

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General Objective of the Project: Transfer of innovative solutions to contribute for the integration of CSR good practices and management of stakeholders involving different sectors was achieved.

Specific Objectives which contributed to achieve the General , identified as:

1. To improve the quality and to increase the volume of cooperation between institutions or organizations providing learning opportunities, enterprises, social partners and other relevant bodies;

2. To facilitate the development of innovative practices in the field of vocational education and training other than tertiary level, and their transfer including from one participating country to others.

were totally achieved, as well.

The Expected Results related to the Specific Objectives, which have been identified as Educational Training: Manual and tools; Book Study cases of transference; Recommendations were totally achieved.

Financial Issues Graça explained that questions and respective clarification of doubts about financial issues will be received by Ana through e-mail, telephone and letters with documentation because of her mother license in course . Catarina Caetano – PROALV – supported specially this point of the Agenda given information and explaining particular situations.

One of the questions placed is relating the expenses of the books -products.

All partners are interested to have much more books than expected. So, the solution was to spend the amount of, and plus 10% of totally of other costs .Consulting the Budget of the project approved it was verified the amount is € 17. 757 ; so,€ 1775 can be transferred without any amendment .

Jose Gil will send the budget of the books to Graça.

Finally, Catarina Caetano made some recommendations to the consortium about some issues to take in attention for the Final Report and asked all to attach the documents scanned as an important contribute to provide evidences in digital file.

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