Billing Setup Rep Class

8/12/2019 Billing Setup Rep Class

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Billing Setup Overview

Process Overview

The process doesnt cover

customer set up

Set up the billing business unit definition

Set up the Installation Options, Installed Products Options

Set up the Installation Options, Overall Install Options

Set up the Installation Options, Billing General Options

Set up the Installation Options, Billing GL!" Options

Set up the B#, Billing B# Options

$efine the #ser Preferences, Billing Options

Set up Billing accounting displa% templates&

$efine Bill T%pe default options&

$efine Bill Source options&

$efine the Pa%ment Terms Timing

$efine the Pa%ment Terms

Select the "emit to !ddress

Set #p 'hartfields

'reate !ccounts and $istribution 'odes

$efine 'harge 'odes and #O(

Set up $iscounts and Surcharges

Set up sales and user ta) authorities and codes

Setup 'ustomers *this is a big process+

$efine %our Billing Specialists$efine Invoice umbering Scheme

$efine Sort b% Options and Sort b% Line Options

$efine Invoice -ormatting Options

$efine Bill b% Identifier 'riteria

$efine %our billing c%cles&

$efault .ierarch% for Billing

PeopleSoft Billing Setup Quick Guide Page 1


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Pg 44-45 TrainingGuide, tep 1!a or 1!"in t#i intruction et$

%uto&er 'ddre,pg 1(( B) TrainingGuide$ Step 2!i$

)nv * - Pg +,TrainingGuide$

Billing )nuir. pg+4,+5 B) TrainingGuide$ Step 2!"$

Pg +1/+2 B) Training Guide,0efined in tep 22$ Poitiondefined on tep 2("$

'ttac#ed to #eader duringinvoice entr.$

Page 41 and42$B) Guide$

See tep11and 12$

O,defined onpaage 4 B)Guide$


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Billing Setup OverviewStep

1a Set #p

-inancialsSuppl% 'hain,Billing, Billing $efinition

Set up the BIB#

definition

!"B# / Specif% the

!"B#, the GLB# isinherited from the

!"B#&

0ournal Template

/Specif% a 1ournal

template to use whenposting to GL&

Billing 'urrenc%/!pplies

in multi/currenc%

environments&

Specif% the GL Level 2BI 'reates GL !cct

3ntries is the most

common& !" creates is

an option for more

simple accountingenvironments& o GL is

used when PS-T GL is

not used&

'lic4 the update Open

Periods to set up %ourbilling open periods&

ote that the billing

periods are softperiods, violations of

the period are allowed&

I(PO"T!T OT35 In step 6%ou set the !utonumbering to Bill T%pe& .owever, if, during that step, %ou set th

!utonumbering to Business #nit, the Bus #nit Level S%stem 'ontrols section changes5

1b 'lic4 the Business #nit

7 Tab

If Ta)ware of 8erte) is

used this two bo)es will

displa% other fields&

!P Origin I$ is onl%

used in cases whereinterunit transactions

are in use !$ an !P

voucher is re9uired for

to pa% for the interunit

servicegoods&

'hec4 enable deferred

revenues if %ou plan to

do deferred rev&

Specif% the default

debit and credit 3ntr%T%pe"eason 'odes, this

are '"ITI'!L for !"&

(ore about 3ntr% T%pes and "eason 'odes *T.3S3 !"3 '"ITI'!L+5

PeopleSoft Billing Setup Quick Guide Page !


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3ntr% event onl% usedfor govt&

PeopleSoft "eceivables re9uires entr% t%pes and reasons at the business unit level& Invoices and ad1ustments ma

entr% t%pe and reason codes& !n entr% t%pe categori:es the pending items that create or update posted items ins%stem& The "eceivables #pdate program uses the pending items to create or update items and to maintain custo

balances& 3)amples of entr% t%pes are invoices, debit memos, credit memos, pa%ments, prepa%ments, onaccount

pa%ments, deductions, ad1ustments, and writeoffs& ;hen a pending item enters the s%stem, the entr% t%pe field

defines what 4ind of pending item it is& !n entr% t%pe

can be 9ualified b% an entr% reason, which is a means of further categori:ing the pending items&

3ntr% t%pes and reason are defined on5

Set #p -inancialsSuppl% 'hain, Product "elated, "eceivables, Options, 3ntr% T%pes, 3ntr% "eason



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Billing Setup Overview1c 'lic4 the B#< Tab

Set the defaults for the

unbilled revenue acrrual

process and defaults for

doc se9uencing&

1d 'lic4 the B#6 Tab

'lic4 to verif% that the

BIB# is enabled for8!T *if applicable+&

2 Set #p

-inancialsSuppl% 'hain,Install, Installation

Options, Product *Gen

Options groupbo)+&

'hec4 to see if

'ommitment 'ontrol isenabled& 'hec4ed items

have budget chec4ingenabled& *last group bo)

on the page+



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Billing Setup Overview3 Set #p


Options, Overall

Subcustomer =ualifiers

2 If %ou want to use the

subcust 9uals torecordtrac45

>+ ! subset of a

single

customers

business&

7+ ! subset of%our business

across

customers&

Onl% applies when using interunit transfers& Legal entit%, when enabled, defines an interunit between two

different business units belonging to the legal entit% as an intraentit% transfer, and between two different GLB#

within two different legal entities defined as interentit% transfers& Legal entit% disabled means all interunits

regardless of GLB# are interunits&

4 Set #p


Options, Billing/General

Options

$efine the level at

which %ou wantautonumber of invoices

to be set&

OT35 Bill Source is

optional #L3SS %ou

define theautonumbering default

level as Bill Source?

$efine the level at

which the page series

should be set, and thedefault page series&

The page series is order

of the billing pages

viewed b% the end user&Page Series is defined

on Set #p -inSuppl%'hain, Prod "elated,

billing, $efine

Preferences, Page

Series $efinition

Bill entr% (a) "ows 2The @ of rows the end

user will see when

entering bills online&

PeopleSoft Billing Setup Quick Guide Page


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Billing Setup Overview(a) umber of "ows in

Scrolls 2 !pplies to billsearches&

Last BI Interface I$ 2

$ispla%s the last

generated BIAIT-'

I$ from BII->&

Bill 3ntr% .%perlin4 2

Select if%ou want the

standard bill entr% page

or the e)press bill page

to displa% from thesearch page&

$efault @ of Lines5 @ of

lines that will be added

each time %ou clic4 the C

sign in bill entr%&

3nable (anual Line

umbering 2 Onl% chec4this is if %ou want the

end user to be able to

manuall% number thelines on a bill&

ote5 -or the page series above, if this is the page series in use, the pages displa%ed on the Bill 3ntr% page will

the .eader page >st, the .eader ote page 7nd, the .eader Order Info


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Options, Billing 2 GL!"

Options&

$efine %our s%stem wide

default options&

3dit 'hart of !cct

'ombination 2 This

enables combo edit& If

%ou enable it here it can

get hung up in preloadand it is harder to fi)&

&

otice that the $eferred "ev Options fields are gre%ed because the GL Options radio button is set to Business

#nit& The items in the $eferred "ev Options group bo) will be enabled, however, if the S%stem "adio button isselected&

!" Options are gre%ed because the Business #nit "adio button is displa%ed& If S%stem was displa%ed, then the !

Level and !" Option would be enabled&

In our e)ample here, we selected the s%stem level for the !ccounting $ispla% Template& The defined temp

at this level is $efault& Eou create this template in step 3rror5 "eference source not found&

6 Set #p -inSuppl%

'hain, Business #nit"elated, Billing, Billing

Options

Set up %our SetI$

options&

Billing Origin I$ 2 This

tells !" where the

transaction came from&

Important for !"&

Group T%pe 2 Tells !"the 4ind of transaction

and the 1ournal

generator template

!$ the !" open

periods&

B/Billing

P/Pa%ment

"emit To and Ban4

!ccount 2 Two options&

>+"emit to populatedand ban4 account blan4,

then the remit to

address will be the ban4

address& 7+Populate

remit to and ban4

account then remit towill be the ban4 branch&

Pa%ment Terms I$,

$istribution 'ode,

Invoice -orm, 3)change

"ate are re9uired&

'ontrolling processing default options according to setI$ enables %ou to5

F $efine the options once and appl% them to all of %our business units&F $efine multiple setI$s and appl% different defaults to different business units&

The options on this page appl% to all billing business units that use the setI$ S.!"3 for the record group that

includes this page&

"emit To and Ban4 !ccount 2 See steps>>and >7&

Bill In9uir% Phone umber 2 This is the number that will appear on the invoice if a default isnt found a high

level priorit% in the default hierarch%&&

PeopleSoft Billing Setup Quick Guide Page +


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Billing In9uir% Phonenumber5 this is the

number that appears on

the invoice&

Bill b% Identifier 2 helps

%ou to group invoices



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-inancialsSuppl% 'hain,'ommon $efinitions,

#ser Preferences,

$efine #ser

Preferences, Billing

$efine Billing #serPreferences for the

logon person&

Server ame5 The

server to use when

running 1obs

0ob "un Opt5 Indicates

whether the s%stem

should include the

'urrenc% 'onversion,

Pre/load, Load !"Pending, and Load GL

Interface processes in

multiprocess 1obsinitiated b% clic4ing a

button& Set the default

for this option on the#ser Preferences /

Billing page& To include

all of the processes in

the multiprocess 1ob,

select PrintLoad to

e)clude theseprocesses, select o

Load&

'urrenc% 'ode5 $efault

currenc% code for nonbusiness unit data,charge codes, discounts,

surcharges&

8 Set up -inSuppl% 'hain,

Product "elated, Billing,

$efine Preferences, Bill

3ntr% !ccounting

Template

Set up %our Billing

!ccounting $ispla%

Templates&

This impacts what the users see on the !ccount 3ntr% Billing page&

9a Set #p -inancials,

Suppl% 'hain, Product

"elated, Billing, Setup,

Bill T%pe

Set up %our bill t%pes&

Bill t%pes represent categories of activit% grouped on a particular bill& -or e)ample, %ou

can define a bill t%pe for each service that %our organi:ation performs, as well as define

billing options for each t%pe& To do this5

F 3nter the definition and defaults for each bill t%pe&

F Specif% the bill t%pe level s%stem controls&

F Set up defaults for the #nbilled "evenue !ccrual process at the bill t%pe level&



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otice that at the B# level %ou defined the defaults for things li4e Bill In9uir% phone number, etc& If %ou then

define these same defaults at the Bill T%pe level the Bill T%pe ones are higher in the defaulting priorit% and will

pic4ed up for the specified bill t%pe& So if %ou enter a bill of bill t%pe O(, the defaults shown here will ta4e

priorit% over the B# defaults&



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Billing Setup Overview9b 'lic4 the Bill T%pe 7 tab

If %ou set the !utoumbering se9uence in Step6 to draw from the Bill T%pe, the numbering se9uence for

invoices is based on the information shown in this field *for each Bill T%pe+&

Similarl%, if %ou set the !utonumbering se9uence in Step 6 to draw from the Bill T%pe, the page series used

based on the information shown in this field *for each Bill T%pe+&

9c 'lic4 the Bill T%pe < tab This tab is primaril% for #nbilled "evenue options and 8!T controls&

Bills can be accrued here or in the #nbilled "ev !ccrual section on the Business #nit < tab, see Step >c&

10a Set #p -inancials,

Suppl% 'hain, Product

"elated, Billing, Setup,

Bill T%pe

Set up %our bill source

options&

OT35 this level of the

hierarch% is optional

unless %ou chose todefine the

autonumbering se9uence

based on Bill Source

*See step 6+

10b 'lic4 the Bill Source 7tab&

$efault 3ntr% t%pes and s%stem controls&



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If %ou set the !utoumbering se9uence in Step6 to draw from the Bill Source, the numbering se9uence finvoices is based on the information shown in this field *for each Bill Source+&

otice that in for Bill T%pes %ou defined the defaults for things li4e Bill In9uir% phone number, etc& If %ou thedefine these same defaults at the Bill Source level the Bill Source ones are higher in the defaulting priorit% and

get pic4ed up for the specified bill source& So if the bill source is O3S, the defaults shown here will ta4e priorit

over the B# defaults&

PeopleSoft Billing Setup Quick Guide Page 1!


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Billing Setup Overview10c 'lic4 the Bill Source

Billing Setup Rep Class

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