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Transcript of 3077 PowerPoint2013 WSG
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Whats new in
PowerPoint
2013?
Provided by
Work Smart
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ContentsTopics in this guide include:
Design
Impress
Work together
Touch
PowerPoint 2013 Touch Guide
For more information
PowerPoint2013 has a brand new look. Its
cleaner and primed for use on tablets, so
you can swipe and tap your way through
presentations. Presenter View automatically
adjusts your projection setup, and you can
even use it on a single monitor. Themescome with variations, which makes it easy to
hone in on the look you want. And when
youre working with others, you can reply to
comments and have meaningful
conversations where they matter most.
This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS
DOCUMENT. 2012 Microsoft Corporation. All rights reserved.
More Work Smart content: http://microsoft.com/microsoft-IT
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DesignWith new wide-screen themes and Theme Variants, getting started
on your presentation has never been easier. Add videos, pictures,
and shapes and align them perfectly. Maximize your creativity withpowerful tools like Merge Shapes and Eyedropper.
Get started quickly
Instead of opening with a blank presentation, PowerPoint 2013
gives you several ways to start your next presentation using a
template, a theme, a recent presentation, a not-so-recent
presentation, or a blank one..
Themes and theme variations
PowerPoint includes a collection of compelling themes (including
wide-screen themes) that you can choose from to create your
presentation so you can get started easily and with polish. Themes
come with a set of variations, like different color palettes,backgrounds, and font families, so you can change the look and feel
of your presentation with a single tap or click.
Alignment guides
Enhanced alignment guides make it easy and intuitive to line up
shapes, text boxes, and other graphics. PowerPoint 2013 includes
smart guides and master-level guides.
Smart guides
Smart guides enable you to see in real-time how your graphics line
up and intuitively help you drop objects in the right place. Smart
guides automatically appear when objects such as pictures and
shapes are close to even.
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Smart guides also tell you when objects are evenly spaced.
Master-level guides
Master-level guides set fixed guides for specific slides from the
master, which makes it easy to achieve visual consistency across
slides.
Merge common shapes
You can create new shapes for diagrams and icons with the
improved Merge Shapes tool. Just select two or more common
shapes on your slide, tap or click the Merge Shapes button on
the Format tab, and then tap or click Union, Combine, Fragment,
Intersect, or Subtract.
Match colors with the Eyedropper
Use the new Eyedropper to capture the exact color of an object on
the screen, and then apply it to any shape. For example, match the
color of a tile to an accompanying picture or match an exact logo
color. The eyedropper does the match-up work for you.
To use the eyedropper:
1. Select the shape or object you want to match colors for.2. Tap or click any of the color options, such as Shape Fill, Shape
Outline, or Font Color.
3. Tap or click Eyedropper, and then tap or click the color you wantto match and apply to the selected object. To cancel the
eyedropper without picking a color, press ESC.
NOTE To see RGB (Red Green Blue) color coordinates for an object, hover
or pause on a color
.
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Add online pictures
You can use PowerPoint 2013 to search your online albums on Flickr
and other online services and add pictures directly to a presentation
without saving them first to your computer.
To add an online picture:
1. On the Insert menu, tap or click OnlinePictures.
2. In the Insert Pictures dialog box, select a source for yourpictures. To insert a picture from an online site like Flickr, tap or
click the link at the bottom of the dialog box.
Improved video and audio support
PowerPoint 2013 supports more multimedia formats, such as .mp4
and .mov with H.264 video and Advanced Audio Coding (AAC)
audio, and more HD content. PowerPoint 2013 also includes more
built-in codecs so you dont have to install them for certain fileformats to work.
Play music in the background
Play in Background has been improved so you can easily have music
and sound play across several slides or your whole presentation.
To play a song for the duration of a slide show:
1. On the Insert tab, tap or click Media, and then tap or clickAudio.
2. Do one of the following: Tap or click Audio on my PC to insert an audio file stored on
your computer.
Tap or click Online Audio, to insert sound clips fromOffice.com.
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3. Locate and double-tap or double-click the music file.4. On the Playbacktab, tap or click Play in Background.Widescreen friendly
In earlier versions of PowerPoint, default slides were squarer (4:3).
Many of the worlds TVs and videos have gone to widescreen and
High Definition (HD) formats. The default aspect ratio in PowerPoint
2013 is widescreen (16:9). New themes are designed to take
advantage of these widescreen possibilities.
Change to a widescreen format
1. On the Design tab, tap or click Customize, and then tap or clickSlide Size.
2. Tap or click Widescreen (16-9).
NOTE You can also change your slide size to a custom dimension. On the
Design tab, tap or click Slide Size, and then tap or click Custom Slide
Size.
Watch motion path to see where an
object ends up
When you create a motion path with PowerPoint 2013, PowerPoint
shows you where your object will end up. Your original object stays
put, and a ghost image moves along the path to the endpoint.
Format objects easily with new task pane
Shape, picture, and text design tools have been centralized in a new
formatting pane, so you can edit or format objects more easily than
before.
To use the new formatting pane:
1. Right-click the object you want to format.2. In the drop-down menu, tap or click Format Shape or Format
Picture.
3. Tap or click one of the four icons: Fill & Line , Effects ,Size & Properties , or Picture .
4. Select a formatting option.
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ImpressThe enhanced Presenter View includes several helpful new tools.
You can see your notes on your monitor (while your audience only
sees the slides), zoom in on specific areas, and navigate easilybetween slides with the new Slide Navigator. These features also
work with touch. Just unpinch a slide to zoom out to the Slide
Navigator. Touch to zoom in to a new slide, which also switches the
slide being presented.
Connecting to a projector is simple too. PowerPoint can
automatically sense your computer setup and choose the right
monitor for Presenter View.
Display Presenter View on a single
monitor
You can use the enhanced Presenter View on a single monitor so
you can rehearse in Presenter View without hooking up to another
monitor.
View a document in Read Mode
1. At the bottom of the PowerPoint slide window, tap or click theSlide Show button.
2. In Slide Show view, point to the lower-left corner of the window.When the control bar appears, tap or click , and then tap or
click Show Presenter View.
TIP If Presenter View is projected on the big screen and the presentation
is on your personal monitor, with a couple taps or clicks, you can flip the
settings to swap the displays. At the top of Presenter View, tap or click
DISPLAY SETTINGS, and then tap or click Swap Presenter View andSlide Show.
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Work togetherWith the new PowerPoint and SkyDrive Pro, its easy to share and
collaborate on a presentation in the cloud. You can also comment
on each others work using the new Comments Pane. Its also simpleto share a presentation in a Lync online meeting.
Save and share a presentation in the
cloud
With your presentations stored in the cloud, you can get to them
anytime youre online. Its also easier to share presentations stored
in the cloud. You and your coworkers can even work together on
the same presentation at the same time.
CAUTION Do not use your personal SkyDrive (use SkyDrive Pro instead) to
share business documents. Your personal SkyDrive is a consumer service
and is not intended for confidential business information. Also, do not
store HBI or PII content to SkyDrive Pro.
Save a document on SkyDrive Pro
1. Tap or click File, and then tap or click Save As.2. Under Save As, select the SkyDrive Pro location you desire.
NOTE After you save files on SkyDrive Pro, you can create a local cache of
the files for offline usage with one click by clicking the Sync button, which
appears in every document library. The local folder will always sync with
the online library when you regain connectivity.
Invite people to share a presentation
saved on SkyDrive Pro
After you save a presentation on SkyDrive Pro, you can invite people
to share the presentation. You can even set up permissions (view oredit) for the presentation from PowerPoint.
1. In PowerPoint, open the presentation that you want to share.2. Tap or click File, and then tap or click Share.3. Under Share, tap or click Invite People
.
4. On the right side of the screen, under Invite People:
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Enter the names or email addresses of the people you want toshare the presentation with.
Select Can edit or Can view to set permissions for thepresentation.
Enter a message to include with the invitation (optional).5. Tap or click Share.
NOTE Ifyou havent saved the presentation to SkyDrive Pro before you
start this procedure, PowerPoint walks you through the process of saving
to SkyDrive Pro before you invite people.
Present online
You can present online, even if your audience doesnt havePowerPoint. Just send a link. Others can follow you in their browser
as you advance through the presentation on your screen.
Start an online meeting from PowerPoint
You can start a Lync 2013 meeting from PowerPoint and present
with audio and Instant Messaging (IM). Your audience can join you
from anywhere on any device with Lync.
Start a Lync online meeting
1. On the Slide Show tab, tap or click the down arrow next toPresent Online, and then tap or click Microsoft Lync.
A list of active Lync conversations and scheduled Lync online
meetings (within 30 minutes) will appear. You can also start anew meeting on the spot.
2. In the list, pick a scheduled meeting or start a new Lync meeting,and then tap or click OK.
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4. In Lync, do one of the following: Begin your scheduled meeting.
OR
a. To begin a new meeting, tap or click to invite moreattendees, and then tap or click Invite More People.
b. Select contacts from the contacts list or type each namein the box, and then tap or click Select.
c. Begin your presentationAdd and reply to comments
In PowerPoint 2013, you can provide feedback with the new
Comments Pane. You can also show or hide comments.
Add a comment1. On the slide, tap or click the text or object that you want to add a
comment to, or tap or click anywhere in the slide to add a
general comment.
2. On the Review tab, in the Comments group, tap or click NewComment.
This opens the Comments Pane at the side of the slide pane, and
places an orange active comment icon next to the selected
item.
3. Type your comment in the Comment field. When youre finishedadding your comment, press ENTER or tap or click outside the
Comment field.
NOTES
If the Comments Pane is already open, you can tap or clickNew Comment to add a comment to the selected text,
object, or slide. You can attach multiple comments to the
same text or object this way.
Elements that have comments are indicated by a commenticon . Tap or click the icon to see the comments.
To move between comments, tap or click the Previous orNext buttons at the top of the Comments Pane.
To show or hide the Comments Pane, on the Review tab, tapor click Show Comments. To show or hide the comments
icons, tap or click the down arrow next to Show Comments,
and then tap or click Show Markup.
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Reply to a comment
In the comment that you want to reply to, simply begin typingin the Reply field, and then press ENTER.
Pick up where you left off
When you close a presentation, PowerPoint remembers the last
slide you looked at. When you reopen the file, as long as you are
signed in to Office with a Microsoft account or Office 365 account,
the Resume Reading callout will appear next to the scroll bar to
indicate the last location.
To resume reading in a presentation:
1. When you reopen PowerPoint, youll see the following callout.
2. Tap or click the callout to go directly to the slide where you leftoff.
NOTE After a few seconds, the callout morphs into a bookmark icon .
You can tap or click the icon to go to the slide where you left off.
TouchYou can use PowerPoint 2013 on a Windows 8 or Windows 7 touch-
enabled computer or tablet. Using typical touch gestures, you can
swipe, tap, scroll, zoom, and pan your way through your slides.Presenter tools in PowerPoint 2013 work great with touch toojust
pinch and unpinch to zoom in and out if you want to emphasize a
part of a slide.
If you want to enlarge the space between buttons on the ribbon to
make it easier to select options with your fingers, you can use the
new Touch/Mouse Mode button. You can add the Touch/Mouse
Mode button to the Quick Access Toolbar so that you can switch
back and forth between Touch and Mouse modes.
Add the Touch/Mouse Mode button to
the Quick Access Toolbar
1. Click the down arrow on the Quick Access Toolbar.
2. Tap or click Touch/Mouse Mode.
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The Touch/Mouse Mode button is added to the Quick Access
Toolbar.
3. Tap or click the Touch/Mouse Mode button on the QuickAccess Toolbar, and then select the mode you want.
Note that even in Mouse mode, if you open a menu (the collapsed
ribbon or the contextual right-click menu) using touch, the menu
will open up with spaced icons and controls, as if you set Touch
mode. Functionality that requires hover behavior is not active in
Touch mode. For example, if you tap Font Color (rather than
clicking with the mouse), the buttons will be bigger, but the
Eyedropper will not be available on the menu.
PowerPoint 2013 Touch Guide
To Do this
Zoom into a slide in Slide Show
View.
Stretch two fingers apart.
Zoom out of a slide to the Slide
Navigator in Slide Show View.
Pinch two fingers together.
Show controls in Slide Show
View.
Tap a slide.
Go to the next or previous slide
in Normal View.
Make a quick vertical flick on the
slide, or tap the slides thumbnail
in the Thumbnail Pane.
Select multiple slides. In the Thumbnail Pane or inSlide Sorter View, make a short,
horizontal swipe across each
slide until the color of the
thumbnails border changes.
Rearrange slides. Drag a slide horizontally out of
the Thumbnail Pane and drop it
at the new location.
Select multiple objects. Tap an object to select it, and
then tap and hold it while you
tap the other objects.
Edit the text in an object. Double-tap the text.
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For more
information
Microsoft IT Showcase
http://microsoft.com/microsoft-IT
What's new in PowerPoint 2013
http://office.microsoft.com/en-us/powerpoint-help/what-s-new-in-
powerpoint-2013-HA102809628.aspx?CTT=1
PowerPoint 2013 Quick Start Guide
http://office.microsoft.com/en-us/support/powerpoint-2013-quick-
start-guide-HA103673693.aspx?CTT=1
Create your first PowerPoint 2013 presentation
http://office.microsoft.com/en-us/support/create-your-first-
powerpoint-2013-presentation-RZ102925085.aspx?CTT=1
Keyboard shortcuts for use while creating a presentation in
PowerPoint 2013
http://office.microsoft.com/en-us/powerpoint-help/keyboard-
shortcuts-for-use-while-creating-a-presentation-in-powerpoint-
2013-HA102749080.aspx?CTT=1
Make the switch to PowerPoint 2013
http://office.microsoft.com/en-us/powerpoint-help/make-the-
switch-to-powerpoint-2013-RZ102925029.aspx?CTT=1
http://microsoft.com/microsoft-IThttp://office.microsoft.com/en-us/powerpoint-help/what-s-new-in-powerpoint-2013-HA102809628.aspx?CTT=1http://office.microsoft.com/en-us/powerpoint-help/what-s-new-in-powerpoint-2013-HA102809628.aspx?CTT=1http://office.microsoft.com/en-us/support/powerpoint-2013-quick-start-guide-HA103673693.aspx?CTT=1http://office.microsoft.com/en-us/support/powerpoint-2013-quick-start-guide-HA103673693.aspx?CTT=1http://office.microsoft.com/en-us/support/create-your-first-powerpoint-2013-presentation-RZ102925085.aspx?CTT=1http://office.microsoft.com/en-us/support/create-your-first-powerpoint-2013-presentation-RZ102925085.aspx?CTT=1http://office.microsoft.com/en-us/powerpoint-help/make-the-switch-to-powerpoint-2013-RZ102925029.aspx?CTT=1http://office.microsoft.com/en-us/powerpoint-help/make-the-switch-to-powerpoint-2013-RZ102925029.aspx?CTT=1http://office.microsoft.com/en-us/powerpoint-help/make-the-switch-to-powerpoint-2013-RZ102925029.aspx?CTT=1http://office.microsoft.com/en-us/powerpoint-help/make-the-switch-to-powerpoint-2013-RZ102925029.aspx?CTT=1http://office.microsoft.com/en-us/support/create-your-first-powerpoint-2013-presentation-RZ102925085.aspx?CTT=1http://office.microsoft.com/en-us/support/create-your-first-powerpoint-2013-presentation-RZ102925085.aspx?CTT=1http://office.microsoft.com/en-us/support/powerpoint-2013-quick-start-guide-HA103673693.aspx?CTT=1http://office.microsoft.com/en-us/support/powerpoint-2013-quick-start-guide-HA103673693.aspx?CTT=1http://office.microsoft.com/en-us/powerpoint-help/what-s-new-in-powerpoint-2013-HA102809628.aspx?CTT=1http://office.microsoft.com/en-us/powerpoint-help/what-s-new-in-powerpoint-2013-HA102809628.aspx?CTT=1http://microsoft.com/microsoft-IT