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v Y

GOVERNMENT OF KERALA

KERALA F'OREST DEPARTMENTRANNI DIVISION . d

c2-10.241t9 Dated : 13.o12.2019.

e-TENDER NOTICE

The Divisional Forest officer, Ranni for and on behalf of the'Governor of

Kerala invites separate online e-tenders from registered eligible

contractors/bidders having a valid" and active registration with Kerala Forest

Department in pursuance of G.o(MS) No. 2612O17/F&WLD dated 2o'o5'2o17

fbr the execution of works noted in the schedule attached below' The tenderer

is bound to comply with the terms and conditions in force, besides the

conditions that will be framed by the Government in future in connection with

this tender. Tender documents and tender schedules may be d.ownloaded free

of cost from the e-GP website ututu.etenders.kerala.aoa.in All bid/ tender

documents are to be submitted online only and in the designation online

cover(s)/envelope(s) on the ututut.etenders'kero;lo,'oott'in website' Bids shall

be accepted only through online mode ututut.etenders.keralaaoo'in website

and tenders submitted manually/ through post will not be entertained' Late

online bids will not be accePted'

The quantities mentioned in the table are approximate and on actual

execution the quantity may vary. Online tend'ers/bids are be accompanied with

a preliminary agreement executed in Kerala Stamp Papers worth Rs' 200/-'

Tenders/bids received online without the scanned copies of relevant

documents, preliminary agreement will not be considered and shall be

summarily rejected. Any further clarification on this tenden can be had from

NIC/the e-tender Help Desk number availabie in the uryw.etenders'kerala'sov'in

and from the office of the Divisional Forest Officer, Ranni during working hours.The details regarding e-palrment (Bidder's Bank Account Number where he/sheis having core banking facility and e-mail ID) should be submitted along withthe tender. Tenders without these details will not be accJpted. Technical bidand financial bid shall be submitted in their respective designated onlinecovers.

The Forest Department will not be responsible for any incoiivenience orloss to the Bidder while uploading/ downloading the bid.

The successful tenderer should execute an agreement in the prescribedformat in a stamp paper worth Rs. 200/- within 15 days from the date ofintimation of acceptance of the tender after furnishing security deposit equal tolOo/o of the tender amount or Rs. 5,00,000/- whichever is less. If the notifieddate of tender happens to be a holiday the tender will be conducted on the verynext working day at the same place and time. Details of tender are furnishedbelow in the schedule.

SCHEDULE

sIi\Io. Name of utork Ertent

haPAC

(Lakhs)EMD(Rs.)

Cost oftenderfonn

(Rs./1 2"d year maintenance of 2Ol8

Karikulam MiscellaneousHardwood Species Plantationunder Karikulam ForestStation of Ranni Range during20t9-20.

3.3 1.23 3 100/- 500 + 651

The other details regardinq this e- tender are as follows:

(1) Sale of tender documents

(2) Classification of bidder

(3) Name of Division

(41 Period of completion of work

(5) Date from which the tender will be

. available in website

(6) Last date of receipt of tender

(7) Date of opening of tender

Can be downl6aded from the websiteut ut ut. dender s. ker ala. g oa. in

A, B & C class Forestry works licensedcontractors.

Divisional Forest Office,. Ranni

Ti1l 31"t March 2O2O from the date ofagreement.

16.O2.2019, 5.00 P.M

23.O2.2079, 5.00 P.M

28.02.2O 19, 11 am

1.

2.

CONDITION

A11 provisions in GO (MS) 26/2017 F&WLD dated 20.O5.2O77 regarding tendersystem in Kerala Forest Department, Kerala Forest Act 1961 and WildlifeProtection Act 7972 will be applicable to the tenderer.

Bidders shall remit the tender document fee and the Earnest Money Depositusing online pa5rment option of e-procurement system only and submittedthrough the internet online banking of State Bank of India or through NEFT forother banks. Bidders opting for NEFT facility of online pa5rment are advised toexercise this option at least 72 hours before the closing date of bid to ensure thatpayment towards tender document fees and EMD are bredited and aconfirmation is reflected in the e-procurement system. The online NEFTremittance form provided by e-procurement system for making a NEFTtransaction is not a payment confirmation. Kerala Forest Department /NIC/ SBIshall not be responsible for any kind of delay in payment status confirmation.

Bidders are requested to submit scanned copy of the foilo#ng documents -

Registration certificate duly attested by Gazetted Officer, preliminar5r agreementexecuted in Kerala Stamp paper worth Rs. 200/-, duly fil1ed up proforma for

J.

4.

5.

availing e-payment by Online. Subsequently the hard copy of attested copy of

Registration certificate, preliminary agreement in original and tender document

would be submitted offline in a sealed cover superscribing the tto;me of workand tender number to the office of the Divisional Forest Officer, Ranni through

speed post / registered post as prescribed in the time schedule, failing which

such tenders will be rejected.

The bidding authority deserves the right to modify / cancel arry I ali bids withoutassigning any reason. The Forest Department will not be responsible for any

error like missing of scheduled data while downloading by the bidder and non

receipt of documents.

Any further clarifications on this tender can be obtained from NIC/ the

e-tender Helpdesk number available in the usutut.etenders.kerala.ooa.in

website and from this office during the cjffice hours. The details regarding e-

pa5rment (Bidder's bank account number where he/she is having core banking

facility and email ID) should be submitted along with the tender. Tenders

without these details will not be accepted.

The Forest Department will not be responsible for any inconveniences or loss to

the Bidder while uploading/ downloading the bid.

The tender/bids shall be opened online at the office of the Divisional Forest

Office, Ranni in the presence of bidders I their representatives who wish toattend at the above address. If the tender opening date happens to be a holiday

or non working day due to any other valid reason, the tender opening process

wili be done on the next working day at same time and place.

Al1 other existing conditions related to e-tender in Kerala Forest Department andPWD will be applicable in this e-tender also.

g. Further details can be had from the office of the Divisional Forest Officer, Ranni

/ Range Forest Officer, Vadasserikkara during office hours.

10. The tender form shall be used only by the person in whose narne it is issued andfor the work specified in the Schedule attached to the tender form.

11. Before submitting the tender, the tenderer is.expected to study'and scrutinize allthe conditions in the agreement to be e>iecuted, the draft of which can be had forperusal at the Divisional Forest Office on any working day during office hours.

6.

7.

8.

They are also requested to study the detailed tender conditions attached to

tender document.- No pt". of ignorance of the agreement conditions or

complaint regarding irr.-""ia "o.r"ditio.r*

received after putting in the tender

be entertained.

Before submitting the tender the tenderer sha1l visit the area of work to study all

the field conditions and nature of work and quote his qate accordingly' No

enhancementinrateduetoanyreasonwillbeentertainedthereaJter.

Thetenderershallquoteintheappropriatecolumninthetenderafirmpercentage of peCamount for raising-ihe'plantation or as in the Schedule both

in figures as well * i. *oras. In the-case of the tenderer quoting different total

rate in words and figures a1so, tower or tn" salne oniy be considere$ valid and

shall be binding on him/her. If the Kerala Forest Department feels ttrat the total

amount quoted or-it.- wise rate of any of the itgqs quoted is unworkable due to

variance to the l0wer side to an abnormal level with the Kerala Forest

Department,s estimaied rates, the tenderer may be required to furnish

satisfactory "*pr"rr.iio. on the above respect. In such an event, the Kerala

Forest Departmerri h." the option to colleci a Special/Extra Security Deposit to

the tune of 10% of the quoted amount subject to a maximum of Rs. 30,000/-

(Rupees Thirty ihousr".rd only) i.oln irr. tenderer before issuance of

confirmation ord.ers. If the explanation furnished is not found satisfactory or no

explanatio., i" furnished, the kerala Forest Department has the right to deny the

offer of work to tkre tenderer even though he/she is the lowest tenderer'

Tender received after the specified date and time or received without the

requisiteenclosuresortendersnotwrittenupinproperord'erorformwillnotbehonoured.

A11 the corrections in the tender form shall be initialed by the tenderer himself'

part I of the tenders received in due time wili be opened by the Divisional Forest

of{icer or his deputy at his office.r-ii-"* "" 'ia'oz'zot9 in the presence of

such of the tenderers present on that occaslon'

part-ll tenders (price bid) of the tenderers whose Part-I tenders have been

accepted o.ly *iii U" operr.d subsequently. The time. and place of opening of the

part iI tenders *1ti t.'..rnounced i--.ii"t"ly on the acceptance of the Part I

tender.

theno

will

12.

13.

14.

15.

16.

77.

18. The tenders received in due time will be opened by the Divisional Forest' officer

or his deputy at his office at the time specified in the presence of the tenderers

present on that occasion'

tg. The lowest tender will ordinarily be accepted, but the authority competent to

accept the tender reserves to "himself

tkre power of accepti48 or rejecting any

tendlr without assigning any reason therefore'

ITt

[:D(

H

ri

tI

t

i

I

ii

20.

21.

22.

No tenderer will be permitted to withdraw his offer within three months from thedate of opening of the financial bid.

The tenderer whose tender is accepted witl be informed regarding acceptance ofhis tender by a confirmation order issued by register"a t.tt!. bearing theaddress mentioned in the tender. The successiul tenderer, within L5 days ofreceipt of confirmation of his tender, shall have to execirte an agreement in theprescribed form [Apqendix 13] on- a proper non-judici"r "t"-[-;;;. (worthRs'200/-) to be supplied by him at his

"o"i. tr the iontractor fails to execute theagreement during the period, the tender will be cancelled, and the Ernest MoneyDeposit submitted by the tenderer shall stand forfeited to the Kerala ForestDepartment. The work will be carried out at the risk and cost of the tenderer orthrough any other method (including through the next higher t""ai.L.j. tire loss,if any, to the Government consequent to the default, if n-ot paia ui tir! defaulterwithin a reasonable time specified by the Divisional Forlst oft";;, shall betreated as arrears on public revenue to be recovered from the defaulter under theprovisions of the Kerala Revenue recovery Act 1968 and in such other manneras the Government may deem fit. The deiaulter however will not be entifled forgain, if any.

The successful tenderer while signing the agreement shall furnish a securit,rdeposit for an amount equal to to p.. ".rrf of the total probable Amount ofcontract, limited to a maximum of Rs. 5,00,000/- (Rupees five takhs only). Thesecurity deposit will be released only after the successful completion of thecontract work and after producing the Non Liability certificlte-- r.o- theconcerned officers.

The successful tenderer shall give an undertaking at the time of execution ofagreement that he shall not sell, mortgage or othJrwise alienate-itre propertiescovered by the solvency certificate during th. "rr.r.rcy of the contract.

The post-offers and representations sent, after receipt of the tender in respect ofwork shall at no account be considered.

The Earnest Money Deposit of the unsuccessful tenderers will be returned assoon as possible after the tenders are frnalized-The contractor has to keep the plantation freecontract period.

from weeds throughout the

The quantities of work shown in the schedure are approximate and it may varyon actual execution of work.

The area shown in the tender schedule is approximate. The actual extent of thecontract area ,,ay vary as per the finar survey report, which will be binding onthe successful tenderer. r t- -- -'

23.

24.

25.

26.

27.

2:s.

29. Payment will be made to the contractor on specific request and on submission ofbill in the prescribed format at the following stages provided the conditionspecified are achieved. Payment will be made through crossed cheques or e-payment on1y.

30 Hardwood plantation - maintenance in the )nd yetr. +

(il First part payment up to 4Oo/o of the agreed amount after the completionof 2nd weeding

(ii) Second part payment up to LOOo/o of the agreed amount after thecompletion of the 2ad year maintenance and on seedlings attainingaverage height of 1.5 m and stock of 9Oo/o during June of the next year.

31. It shall be open to the Divisional Forest Officer to cancel/reduce the quantityof work to be executed in the attached schedule based on site conditions ineach year and the Divisional Forest Officer's decision will be binding on thesuccessful tenderer. If any additional item/s of work which are not includedin the schedule are required to be carried out inevitably for reasons to be

. recorded, in the contract area during the course of contract period, thesuccessful tenderer is bound to execute that work for which payment workedout as per forest schedule rate for such item will be made at the agreed ratein the contract. The cost of the work will be worked out as per the prevailingforest schedule of rate.

32. Kerala Forest Department reserves the right to execute the work through anyother mode of execution other than through contract system if the tenderoffered by the contractors is not feasible according to the Department.

A11 the taxes prevailing at the time of tender is applicabl'e to this tender.

Futiher detdils can be aaailablefrom Divisional Forest Office, Ranni and inTelephone No. 04735-227558 on utorking dags.

M. HNAN IFS,DTVISIONAL OFFICER, RANNI

(For and on behalf of the of kerala).

V )/'